Executive Assistant - Schechter Reed : Job Details

JOB OVERVIEW

Our client, a six-time recipient of the “Great Places to Work” certification, is searching for an Executive Assistant to support two members of their Executive Leadership Team (ELT).

**Hybrid -- 4 days in the office near McLean, VA. Candidates must be local to the Northern Virginia/DC area.

RESPONSIBILITIES & QUALIFICATIONS:

The unique responsibilities for this role include but are not limited to the essential functions listed below:

• Manage ELT member's schedules including travel and accommodations, daily meetings etc.
• Manage board meeting presentations and decks for multiple boards (4 boards) with supporting board materials.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for supported ELT and members.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping (ex. Processing invoices and expense reports).
• Manage board meeting presentations and decks for multiple boards (4 boards) with supporting board materials.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Collaborates with all executive leadership to identify and deliver the required administrative support operations for the organization.
• Distributes statistical reports, analyses, and exhibits to company stakeholders
• Performs additional duties as assigned by executives.

Qualifications:

• Expert user of MS Excel, MS PowerPoint, and MS Suite with the ability to learn new or updated software.
• Extensive knowledge of office administration, clerical procedures, and record-keeping systems.
• Superior organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Thorough understanding of, or ability to quickly learn, the office equipment, record-keeping systems, management information systems, and related protocols used in the organization.
• Excellent verbal and written communication skills.
• Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
• Ability to function well in a high-paced environment.
• Able to type a minimum of 50 words per minute.
• Bachelor's degree in Business Administration or related field preferred.
• Minimum of 8 years of administrative experience (5 years as a C-Suite EA).