Executive Assistant - ENERGY worldnet : Job Details

Energy Worldnet (EWN) is seeking a dynamic and highly organized Executive Assistant to provide confidential administrative support for the CEO Office. This role is essential for coordinating logistics, maintaining governance-level records, prioritizing enterprise tasks and deadlines, and overseeing office facilities and supplies.As the Executive Assistant, you'll be a proactive problem-solver who ensures smooth operations for the corporate office, effectively representing EWN with professionalism and discretion.Key Responsibilities:

• Schedule Management:
  • Manage and prioritize CEO and COO calendars with diplomacy and regular communication.
  • Coordinate logistics for executive meetings and schedules, resolving conflicts and clearing roadblocks.
• Communication Coordination:
  • Handle communications for senior leaders, including screening and drafting responses.
  • Manage corporate internal messaging aligned with leadership tone and vision.
• Travel and Event Planning:
  • Organize complex travel itineraries and ensure smooth logistics for senior leadership.
  • Plan and manage resources for meetings and events, ensuring all preparations are in place.
• Office Operations:
  • Oversee office facilities and supplies, ensuring efficient operation and maintenance.
  • Maintain structured recordkeeping systems for corporate documents and governance materials.
• Expense and Problem Management:
  • Handle expense approvals and reporting for senior leadership.
  • Address challenges with resourceful problem-solving and proactive resolution strategies.

Qualifications Required:

• Five (5) years of administrative experience or four (4) years internal experience with EWN.
• Proficiency in Microsoft Office Suite, especially Outlook for scheduling and calendaring.