Executive Assistant - Menasha Corporation : Job Details

Menasha Corporation Employees, please log-in to your Workday account to apply for positions.ABOUT US (AND OUR EXCITING FUTURE)Menasha Corporation is all about possibilities. Our two businesses, Menasha Packaging and ORBIS Corporation, are leaders in their industries, providing corrugated and plasticpackaging products and related services to major global companies.Our employees make the difference, proving that great ideas, collaboration and quality turn possibilities into success. Working at Menasha Corporation means that your insights provide cutting-edge solutions for our customers. If you like to make things happen and are passionate about what you do, you're going to want to be here.Join us and become part of the power behind possible.About The OpportunitySupports the executive team by performing administrative tasks to increase the time available for executive-level responsibilities. Manages a wide variety of situations and conflicts involving the clerical and administrative functions of the office. Responsible for confidential and time-sensitive material. Prepares routine and advanced correspondence, including letters, presentations, and reports.Essential Job Functions:Build and maintain strong relationships with executives and their teams to understand their needs and preferences.Conduct regular one-on-one meetings with leaders to stay aligned with their objectives and goals.Participate in staff meetings to stay informed and involved.Understand and adapt to the preferred working and communication styles of each leader.Schedule and coordinate meetings; develop and manage attendee lists and agendas.Organize meetings/seminars both locally and off-site, including coordinating with suppliers and managing timelines.Coordinate offsite events, ensuring all logistical details are handled efficiently.Make hotel/travel arrangements and obtain key receipts for completion of Certify expense reports for leaders.Process purchases as required and code invoices appropriately.Review mail and/or email; respond to information requests, provide necessary follow-up, and/or forward to the appropriate party.Backfill as receptionist when needed, including visitor hospitality and directing phone calls.Function as a subject matter expert (SME) in using Microsoft Teams, PowerPoint, and other organizational tools to support meetings and presentations.Understand and implement technology solutions that best suit the meeting.Maintain confidentiality and exercise discretion in handling sensitive information.Education & Experience Requirements:Associate's degree required.Minimum of 4 years of relevant experience required.Knowledge, Skills & Abilities:Knowledge of and ability to manage the major responsibilities and accountabilities for the functions supported.Knowledge of processes, tools, and services for managing the acquisition, maintenance, and dissemination of physical and electronic information.Ability to conduct ongoing office administration tasks effectively and efficiently in support of local and remote teams.Proficiency in office support tools available (e.g., Word, Outlook, PowerPoint, and Excel).Excellent communication skills:Be clear, concise, and confident in interactions with leaders.Tailor communication style to suit different audiences and situations.Demonstrate active listening and provide thoughtful responses.Organization of key documents and files for easy retrieval.Expertise in organizing and coordinating offsite events.Advanced skills in preparing presentations and using technology to enhance meeting effectiveness.Physical Requirements & Work Environment:Primarily works within the office, with occasional work-from-home days when key leaders are traveling.Menasha Corporation and its subsidiaries and affiliates are equal opportunity employers. All qualified applicants will be provided with equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or genetic information.#J-18808-Ljbffr