Executive Assistant - OHIO University : Job Details

Special InstructionsPlease complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.We seek candidates with a commitment to working effectively with students, faculty, and staff from diverse backgrounds.For full consideration for this position, all applicants should apply on or before the posting close date.Posting DetailsApplications will be accepted until midnight (Eastern Time Zone) on the Ë Posting End Date' shown below.Position InformationJob Title: Executive AssistantApplications Accepted From: Public: Open to the public, University WideJob DescriptionGENERAL POSITION DESCRIPTION: Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.GENERAL JOB RESPONSIBILITIES: Typically supervises or oversees the work of student employees and other Technical & Administrative Support staff.Typically reports to dean or vice president level. Represents executive and department to the public, employees, and students. Establishes priorities for inquiries; brings inquiries to resolution and/or delegates appropriately to ensure proper handling.Oversees planning unit administrative processes and coordinates internal and external communications.Coordinates multifaceted calendar of appointments including the determination of appropriate meeting length, location, and participants.Coordinates or completes special projects. Represents executive in meetings and/or committees. Acts in the absence of administrator to perform high level administrative duties.Researches and analyzes complex problems and provides recommendations for resolution.Develops and monitors protocol for handling and maintaining confidential materials.Prepares and monitors budget and other financial documents for a planning unit. Maintains accountability for budget expenditures. DEPARTMENT SPECIFIC JOB RESPONSIBILITIES: The primary purpose of this position is to provide executive support for the Dean of Students, as well as supplemental support for the additional staff that report to the dean. This position handles a variety of situations and makes quick decisions to problem solve critical campus incidents and refer appropriately. This individual must be able to work smoothly in a fast-paced office environment with frequent interruptions and have a high level of emotional intelligence to deescalate crises situations, as well as have a level of cultural competency to make sure all people's identities and perspectives are welcomed in the office. Prioritizes, coordinates and manages daily activities for the Dean of Students Office. This includes complex problem solving, facilitating management of highly sensitive student issues, and clearly communicating with campus stakeholders including students, parents, faculty and staff.Manages office student staff including hiring, supervision, training and performance evaluations of 5-7 students.Special support for multiple departmental/division level priorities including strategic planning support, event planning/coord/support, and conducts inquiries and troubleshoots issues and concerns for Dean's office executives as needed.Oversees and manages travel and finances for Dean of Students suite. Processes requests for payment and billing authorizations, audits and approves purchases, prepares monthly reporting and reports discrepancies as needed.Needs strong organizational skills, including attention to detail, prioritizing tasks, and multi-tasking, in addition to knowledge of Microsoft Office, Outlook calendaring, and other university systems. Minimum Qualifications: Knowledge of technical and practical administrative concepts, processes, and methods typically obtained by a high school degree or GED or equivalent and a minimum of 5 years administrative support experience. An equivalent combination of education, training, and experience is acceptable.Preferred Qualifications: Bachelor's Degree (Education, Social Science, Business). An equivalent combination of education, training, and experience is acceptable in lieu of a degree.Department: Dean of StudentsPay Rate: AFSCME 3200 |15| $19.38- $24.70 per hour. Pay is accompanied by generous university benefits.Job Open Date: 10/24/2024Posting Close Date: 11/17/2024Work Schedule: Work Days: Monday - Friday, Work Hours: 8:00 a.m. - 5:00 p.m.Campus: AthensExpected hours worked per week: 40 hours per weekExpected duration of assignment: IndefiniteApplicants may contact this person if they have questions about this position: Megan Vogel, Non-Discrimination Statement: Ohio University is proud of its rich history, diverse campuses, and commitment to fostering a welcoming, respectful, diverse, and inclusive workforce and community.#J-18808-Ljbffr