Executive Assistant - Wilson Sonsini Goodrich & Rosati, Professional Corporation : Job Details

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,200 attorneys in 18 offices: 13 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth. The firm has an immediate opening for an Executive Assistant in the Litigation department to join our New York office. This role will support both partners and associates in the Employment Litigation group. This is an exciting opportunity for someone looking to find their home at a well-established firm with a warm, supportive office culture. The ideal candidate is organized, efficient, meticulous, has a strong understanding of the litigation process, and enjoys collaborating with others. The ability to handle confidential information with the utmost discretion is critical to success in this role. This role is available as a hybrid work schedule. Responsibilities: Interface with clients, firm resources, and vendors on attorneys' behalf Book travel Process expenses Manage calendars and scheduling Prepare engagement letters, open new matters, interface with New Business and Conflicts Prepare basic correspondence such as client letters and memos Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents) Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.) Enter, edit, release, and revise attorney time entries Interface with finance and assist with billing Set up and maintain document workspaces and serve as file keeper for case matters Manage email distribution lists for teams and contact information for clients and vendors Maintain list of court login/passwords and keep admissions up to date Maintain memberships of bar associations, CLE credits and dues, etc. Serve discovery and other substantive mailings/submissions Order Certificates of Good Standing for Pro Hac Vice Assist with hearing and trial logistics Handle printing, copying, and binder creation Process vendor invoices Prepare audit letters E-filing experience in state and federal courts is preferred Qualifications: 5+ years of litigation experience within a law firm required Bachelor's degree required Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks Ability to treat sensitive/confidential information with appropriate discretion Strong sense of urgency, accountability, flexibility, and resourcefulness Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines Must possess tact, discretion, good judgement, and act with integrity in all situations Excellent interpersonal, written, and verbal communication skills Excellent computer proficiency (MS Office - Word, Excel, and Outlook). Excellent file management skills Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices Ability to work overtime as needed The primary location for this job posting is in New York. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $42.00 - $56.82 per hour. The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package. Benefits information can be found here. Equal Opportunity Employer (EOE). careers.wsgr.com Wilson Sonsini is the premier legal advisor to technology, life sciences, and growth enterprises worldwide, as well as the venture firms, private equity firms, and investment banks that finance them. We represent more than 300 public enterprises and 3,000 private companies in a wide range of today's cutting-edge industries, from AI and fintech to life sciences and mobility. For more than 60 years, our attorneys and professional staff have created a unique working environment. With deep roots in the fast-paced and innovative world of Silicon Valley, the firm fosters an entrepreneurial spirit and team-oriented approach for all employees, providing professional and personal development opportunities and encouraging all departments to promote a stable and optimal work/life balance. Wilson Sonsini is committed to creating a diverse and inclusive workforce globally. We have built a culture in which employees of all backgrounds, viewpoints, and experiences are encouraged and empowered to achieve their maximum potential. Our firm is consistently recognized among the top law firms in annual diversity rankings. For example, Wilson Sonsini ranked No. 2 among firms with more than 600 attorneys in Law360's 2023 Diversity Snapshot. Additionally, in 2024, for the sixth consecutive year, Wilson Sonsini achieved Mansfield Plus Certification, and in 2023, for the fourth consecutive year, the firm achieved a top score of 100 on the Human Rights Campaign Foundation's Corporate Equality Index. We are also dedicated to enhancing the communities in which we live and work by providing legal services, financial support, and volunteer services to worthy agencies and individuals in need. In 2023, Wilson Sonsini attorneys and staff provided more than 95,000 pro bono hours. and participated in more than 140 community service projects. The Wilson Sonsini Foundation contributed nearly $2 million to almost 120 law-related organizations and nearly 160 community organizations in 2023. Wilson Sonsini has 18 offices in 17 technology and business hubs worldwide. Austin, TX Beijing (China) Boston, MA Boulder, CO Brussels, Belgium Century City, CA Hong Kong London Los Angeles, CA New York, NY Palo Alto, CA Salt Lake City, UT San Diego, CA San Francisco, CA Seattle, WA Shanghai (China) Washington, D.C. Wilmington, DE