Executive Assistant - University of Missouri : Job Details

Hiring Department The University of Missouri School of Medicine's Department of Obstetrics, Gynecology, and Women's Health. Job Description The University of Missouri School of Medicine's Department of Obstetrics, Gynecology, and Women's Health is seeking a highly organized and proactive Executive Assistant to provide essential support to the Department Chair. This role requires a detail-oriented individual who can manage complex scheduling, coordinate departmental activities, and facilitate effective communication across campus, ensuring the smooth and efficient operation of the department. The ideal candidate will demonstrate professionalism, discretion, and the ability to manage multiple tasks in a fast-paced, collaborative environment. Executive Assistant to the OBGYN Department Chair and administrative support to the Department Administrator. Focused on enhancing productivity and operational efficiency, manages and maintains the Chair's calendar, schedules meetings, and coordinates related logistics. Answers incoming telephone calls and greets visitors who arrive to meet with the Chair. Prepares and drafts complex documents such as forms, memos, letters, and presentations for both internal and external audiences, ensuring accuracy through proofreading for grammar, spelling, and formatting. Manages the faculty promotion and tenure process, collaborating with the Department Chair on key decisions and overseeing documentation and deadlines. Drafts meeting agendas, attends meetings, and takes detailed minutes for distribution. Organizes and coordinates department events (e.g., holiday parties, faculty retreats, recognition banquets) in alignment with budgetary guidelines. Facilitates the annual faculty evaluation process. Reviews MFM call schedules to identify potential conflicts with the Chair's calendar and resolves scheduling issues. Backup support for: credentialing/privileging, appointment/reappointment, license renewal, and annual mandatory requirements. Assists with the ordering and return of lab coats as needed. Make purchases for administration office. Willingness to occasionally adjust work hours outside of the standard Shift Shift Type: Monday - Friday, 8:00 a.m. to 5:00 p.m. Flexibility for Alternative Schedules: Yes Minimum Qualifications Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary. Anticipated Hiring Range Hiring Range: 18.50-26.34 hourly Grade: GGS-008 University Title: EXECUTIVE ASSISTANT Internal applicants can determine their university title by accessing the Talent Profile tile in myHR. Application Materials In addition to filling out the online application please provide a resume. Community Information Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen cultural festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be! Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at . Values Commitment We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate. In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement. Equal Employment Opportunity The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit or call the Director of Employee and Labor Relations at 573-###-####. To request ADA accommodations, please call the Director of Accessibility and ADA at 573-###-####.