Executive Assistant - Clemson University : Job Details

WELCOME TO CLEMSON!

Clemson is calling...are you ready to answer the call?

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others.

Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.

So,... are you ready?

JOB SUMMARY:

Clemson University is looking for an Executive Assistant to assist and support the ERP Program Director in the following duties:

* Manages administrative workflow for the ERP Program Director. Assist the Program Director in designated areas and, whenever possible, relieves them of as many administrative duties as possible.

* Must consistently exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

* Expected keep up with changing priorities, anticipate needs, and navigate high expectations.

* Act as a key liaison for internal and external customers.

* Performs other duties as assigned.

JOB DUTIES:

40% - Essential - Administrative Operations:

Research, prioritize, and follow up on incoming issues and concerns addressed to the Program Director, incl. those of a sensitive or confidential nature. Organize materials and create agendas for meetings, briefings, and presentations. Take thorough notes and track action items to ensure timely follow-through on deliverables. Maintain clear records and provide the executive with concise summaries and updates. Provide a bridge for smooth communication between the Program Director and internal departments; demonstrating leadership to maintain credibility, trust and support with leadership. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.

40% - Essential - Calendar Management:

Manage and optimize an extensive, fast-changing calendars to align with priorities. Evaluate requests and make scheduling priority judgments. Plan, coordinate, and ensure the Program Director's schedule is followed and respected. May support project calendars as needed. Support the Program Director s preparation for meetings by collecting, formatting, and synthesizing relevant materials in advance. Optimize calendar to align with project plans and timelines.

15% - Essential - Customer Service:

Assist internal and external customers by directing inquires to the appropriate staff. Coordinate and assist in special events and project activities as required. Participate in planning activities to include, speakers, location, travel arrangements, and plan refreshments and/or meals. Assists with coordination of special projects and initiatives across the University. Serve as additional contact as directed by leadership. Screen telephone calls as directed.

5% - Essential - Travel Coordination:

Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings. Initiate travel arrangements including airline and hotel reservations and meeting registrations. Contact vendors to coordinate travel within the plans of various seminar arrangements. Prepare and submit expense reports for the Program Director and others as requested.

MINIMUM REQUIREMENTS:

Education - Bachelor's Degree

Work Experience:

* Experience in public administration, business administration, planning or public relations.

* 5 years of experience in executive support, preferably for a senior-level executive in a demanding environment.

PREFERRED REQUIREMENTS:

Preferred Education - Bachelor's degree in Business Administration, Communications, or related field

Preferred Experience:

* Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).

* 8 + years of experience in executive support, preferably for a senior-level executive in a demanding environment.

RESPONSIBILITIES

JOB KNOWLEDGE

Comprehensive Job Knowledge - Comprehensive knowledge of theories and practices and ability to use in complex, difficult and/or unprecedented situations

SUPERVISORY RESPONSIBILITIES

No Supervisory Duties - Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES

No Budget Responsibilities - No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

100% - Stand for prolonged period

100% - Sit (stationary position) for prolonged period

100% - Communicate, converse, give direction, express oneself

100% - Recognize or inspect visually

100% - Perceive, observe, clarity of vision

WORKING CONDITIONS:

No Work Conditions

WORK SCHEDULE:

Standard Hrs: 37.5

COMPENSATION INFORMATION

Expected Salary Range ($ 56,210.00 - $ 85,000.00)

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL

Normal Operations

Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

December 20, 2024 @ 11:59 PM

MILITARY AND VETERAN:

MILITARY EQUIVALENCY:

Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

VETERAN PREFERENCE:

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.

To claim Veteran Preference for qualifying positions, email [email protected] upon submission of your application.

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.

Apply for Job

* Careers

* Sign In

* New User