Executive Assistant - Manulife Financial : Job Details

Manulife is a leading international financial services provider, helping people make decisions easier and lives better. Help shape the future you want to see and discover that better can take you anywhere you want to go. Position Responsibilities: Provide diverse and advanced administrative support VP level staff Within established guidelines, relieve executive and/or officer of details and advanced administrative duties. Personally, take action whenever possible. Schedule meetings and prepare agendas. Manage complex calendars that change frequently own the draft of invites and be proactive to incorporate additional context for attendees Serve as the defacto office manager for staff on the floor. Perform other duties as assigned, such as taking minutes of meetings, or other administrative functions to support departmental meetings. Arrange and coordinate travel and meeting schedules, including travel agendas and meeting schedules. Handle details involving foreign travel including entry papers, currency, passports, and visas. Complete expense reports and maintain detailed records of expenses. May prioritize meeting requests, personally responding whenever possible using judgment on potentially urgent matters. Communicate information to and from the executive/officer to and from a wide range of internal and external contacts. Manage projects as assigned and ensure the accurate and timely completion of tasks. Generally, plan, organize and schedule own work. Follow up with billing related matters or expense charge discrepancies. Assist with the planning and implementation of departmental events and activities Assist in creating draft presentations Minor admin assistance to the team Acts as back-up to other Executive Assistants on team Ability to be agile as priorities and request change Required Qualifications: Bachelors degree in administration, business or relevant areas 2-5 years of related administrative assistant experience, some project management experience preferred Proficiency in all MS Office applications, as well as technology savvy Broad understanding of the organizations policies and practices. Ability to work in a global work environment Strong oral/written communication skills required to interact with senior officers and representatives Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through) Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy Highly collaborative and results-oriented Strong interpersonal skills and ability to work effectively across cultures When you join our team: Well empower you to learn and grow the career you want. Well recognize and support you in a flexible environment where well-being and inclusion are more than just words. As part of our global team, well support you in shaping the future you want to see. #LI-WAM About Manulife and John Hancock Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit. Manulife is an Equal Opportunity Employer At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law. It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [email protected]. Primary Location Boston, Massachusetts Working Arrangement Hybrid Salary range is expected to be between $50,475.00 USD - $84,125.00 USD If you are applying for this role outside of the primary location, please contact [email protected] for the salary range for your location. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance. Manulife/John Hancock offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension/401(k) savings plans and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in the U.S. includes up to 11 paid holidays, 3 personal days, 150 hours of vacation, and 40 hours of sick time (or more where required by law) each year, and we offer the full range of statutory leaves of absence. Know Your Rights I Family & Medical Leave I Employee Polygraph Protection I Right to Work I E-Verify I Pay Transparency Company: John Hancock Life Insurance Company (U.S.A.)