Executive Assistant - Mercury Systems : Job Details

Job Summary

Mercury Systems is looking for a motivated professional to contribute to the efficient running of our organization supporting multiple leaders including VPs and Senior Directors. This role is based in Phoenix, AZ and required to maintain Senior Executives' complex calendars, schedules, and travel plans. In this position an organized and talented Executive Administrator can demonstrate their skills and capabilities while learning and developing in the role. The person filling this role will utilize communication skills (written and oral) that supports the level and requirements of the office(s) he/she supports. Additionally, the selected candidate will utilize their computer skills (MS Office suite including MS Teams) to generate work product in the most efficient and effective way with the highest level of quality.

The selected candidate will develop a network inside of the organization that will ensure work assignments are shared with the appropriate parts of the Company, treating information as sensitive and confidential. will demonstrate a high-level of professionalism in all interactions inside and outside of Mercury Systems, acting independently, as needed. The selected candidate will develop a network inside of the organization that will ensure work assignments are shared with the appropriate parts of the Company, keeping confidentiality in mind.

Job Responsibility

Maintains Senior Executives' complex calendars, schedules and domestic and international travel arrangements to ensure minimal conflicts. Maintains strict confidentiality as this role will be involved in dialog and oversee creation and review of material that is highly sensitive. Manages facilities and equipment to troubleshoot and problem solve for staff in various aspects (office equipment, building management issues). Orders and maintains office supplies and inventory for the department and creates purchase orders, process invoices and acts as the liaison between the company and vendor. Prepares expense reports and ensures reports are submitted timely and accurately. Provides general office orientation for new staff members to ensure proper introductions are met. Involved in scheduling and organizing communications and related materials for various team sites. Observes time sensitive and confidential materials, and prepares correspondence to ensure timely production of memos, letters, emails and presentations while following company and departmental policies and procedures. Reserves conference rooms and makes any other arrangements for the specified meeting and to ensure Senior Executives are prepared with the necessary materials for meetings. Sets up and organizes paper and electronic filing systems to ensure company compliance. Works with leaders to create and edit presentations, communications (including website content management, letters, memos) and other documentation across a variety of topic areas. Participates in complex and company-wide project activities with little to no direction from the manager and ensures the work is completed accurately and timely. Provides technical / advanced executive administrative support of multiple leaders using independent judgment, observes time sensitive and confidential materials, and prepares correspondence while following company and departmental policies and procedures. Sets up and organizes paper and electronic filing systems to ensure company compliance. Acts as a back-up to other executive assistants to ensure proper coverage is provided.

Required Qualifications:

* 5+ Years of work experience providing administrative support to senior or executive management

* Demonstrated ability to work in a fast-paced environment, managing multiple projects and priorities

* Strong interpersonal skills with the ability to build rapport with individuals of all levels

* Highly organized and efficient with proven ability to time management and prioritization skills

* Proficient in Microsoft office to include Excel, PowerPoint, and Word; Basic analysis of data and working knowledge of collaboration tools, web interface, intranet, internet, word-processing, spreadsheets, and presentations

* Ability to work on multiple projects and tasks simultaneously, tolerate ambiguity; work well with others and resolve problems in a timely and professional manner

* Excellent written and oral communication skills, including excellent phone skills and the ability to maintain confidences

* Eligible for overtime

* Bachelor's Degree preferred

Preferred Qualification:

* Bachelor's degree preferred

* Experience working in the aerospace and defense industry

* Demonstrated success working in a matrix environment

This position requires you to access information that is subject to U.S. export regulations. You may only access such information if you are a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. government.