Executive Assistant - Friedman Vartolo LLP : Job Details

About Us

Friedman Vartolo LLP is a New York-based real estate and default services law firm with over 250 employees across six states. Since our founding in 2016, we've been growing exponentially and have no plans of slowing down. We take pride in delivering a superior legal product and an innovative approach to business and problem-solving. As we continue expanding our footprint, our organizational and operational needs are evolving, and we're looking for exceptional talent to help us reach our ambitious goals.

The Opportunity

This is not your typical Executive Assistant role—it's an opportunity to learn directly from one of our Managing Partners and potentially grow into a management position within the firm. As the Managing Partner's “right-hand,” you'll gain exposure to high-level projects, strategic decision-making, and play a pivotal role in advancing the firm's goals. This role is ideal for someone who thrives in a fast-paced environment, is eager to learn, and is looking for a stepping stone to a future leadership position.

Location & Hybrid Work Arrangement

The position is based out of our Garden City office. For the first 90 days, it will be fully in-office to ensure a smooth onboarding process. After that, the role offers flexibility with a hybrid schedule: 3 days in-office, 2 days remote.

What You'll Be Doing:

• Serve as the Managing Partner's “right-hand,” managing daily calendars, organizing meetings, and preparing for strategy sessions.
• Oversee and manage the Managing Partner's inbox, drafting responses, escalating urgent matters, and ensuring follow-ups are handled promptly.
• Absorb the Managing Partner's goals and preferences to operate as an effective extension of their office.
• Coordinate and plan both business and personal travel, conference attendance, and event sponsorships.
• Participate in client-focused marketing events and business development activities as needed.
• Pitch in on the nitty-gritty: running occasional errands, making those less glamorous but essential phone calls, and ensuring everything runs smoothly behind the scenes.
• Collaborate closely with the Managing Partner on projects to advance the firm's strategic goals.

What We're Looking For:

We're looking for someone who is:

• Confident in taking ownership and proposing solutions while knowing when to seek guidance. Comfortable making mistakes, learning from them, and embracing constructive feedback.
• Highly driven and motivated to support the firm's growth. Confident in their ability to achieve excellence and excited to contribute to our industry leadership.
• Detail-oriented and organized, with a passion for making lists and ensuring that every task is checked off.
• A versatile writer, able to craft a creative short story and meticulously edit complex documents with zero errors.
• Unflappable under pressure, with a competitive drive and the ability to thrive in high-stakes situations.
• Tech-savvy and quick to learn new tools and platforms, with a keen interest in ChatGPT or other large language models—or ready to become obsessed.
• Familiar with the legal industry or experienced in a law firm environment (preferred but not required).
• Logical and proactive, able to navigate complex situations and make swift decisions without overthinking.

Qualifications:

• 2+ years of experience in a legal or law office setting preferred.
• 2+ years in operations, executive support, or a similar role.
• Bachelor's degree from an accredited institution is required.
• Post-graduate degree is a plus but not mandatory.

Why Join Us:

• This role is designed as a growth opportunity, with the potential to move into a management role within the firm. You will learn firsthand from the Managing Partner how to run a company effectively.
• Be part of a firm that is transforming the industry with innovative approaches.
• Work in a fast-paced, high-energy environment where your contributions are valued.
• Gain exposure to high-level strategy and decision-making.
• Enjoy a supportive, fun, and collaborative team culture.

Compensation/Benefits

We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at [email protected] to request an accommodations.

To Apply

If you don't meet every qualification but believe you'd be a great fit, we encourage you to apply. We value a diverse range of experiences and are excited to see what you can bring to the table. Please submit your resume along with a cover letter detailing why you're the ideal fit for this position.