EXECUTIVE ASSISTANT - Eskenazi Health : Job Details

22484 EXECUTIVE ASSISTANTApply now »Date: Jan 9, 2025Location: Indianapolis, IN, US, 46202Organization: HHCDivision:Eskenazi Health Sub-Division: Hospital Req ID: 22484 Schedule: Full Time Shift: Days Salary Range: Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 327-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus as well as at 10 Eskenazi Health Center sites located throughout Indianapolis. FLSA StatusNon-Exempt#AHJob Role SummaryReporting directly to a Vice President, Associate Vice President, or Administrative Director, this position is responsible for providing a variety of senior level administrative support that may be moderate to complex in nature. The Executive Assistant proactively contributes to Eskenazi Health's mission: Advocate, Care, Teach and Serve with special emphasis on the vulnerable population of Marion County; and models Eskenazi Health's values of Professionalism, Respect, Innovation, Development and Excellence.Essential Functions and ResponsibilitiesCoordinates travel arrangements, manages calendars/meetings, submits expenses, and provides advanced administrative supportPrepares, reviews, submits and tracks Executive's reports and requestsMaintains office systems, including filing, data management, etc.Serves as liaison to other departments, staff, vendors, and suppliersPrepares meeting materials including leading and assisting with creating presentations, spreadsheets, handouts and other related materialsCommunicates effectively with external and internal customers, participating in special projects and other tasks, as neededOrganizes, maintains and procures office suppliesUpdates and maintains office policies and proceduresMay create requisitionsSorts and distributes daily mailJob RequirementsBachelor's degree in business administration, or a related field with two years office administration, or related experience OR in lieu of degree, six years directly related administrative support experienceStrong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detailExcellent communication and organizational skillsProven ability to handle confidential information with discretionAbility to work in a fast-paced environmentStrong attention to detailDemonstrated ability to achieve high performance goals and meet deadlines.Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms Accredited by The Joint Commission and named one of the nation's 150 best places to work by Becker's Hospital Review for four consecutive years and Forbes list of best places to work for women, and Forbes list of America's best midsize employers' Eskenazi Health's programs have received national recognition while also offering new health care opportunities to the local community. As the sponsoring hospital for Indianapolis Emergency Medical Services, the city's primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the only verified adult burn center in Indiana, the first community mental health center in Indiana and the Eskenazi Health Center Primary Care – Center of Excellence in Women's Health, just to name a few. Apply now »[]( []( []( []( []([ ](For 160 years, Eskenazi Health has offered high-quality, cost-effective and patient-focused health care to the residents of Marion County and Central Indiana. As one of America's largest essential health-care systems, Eskenazi Health provides treatment and services to nearly 1 million outpatient visitors each year.Eskenazi Health prides itself on creating the best possible experience for employees while on the job, providing the organizational care that makes everyone's job easier. Eskenazi Health has been named as one of Becker's Hospital Review's “150 Top Places to Work in Healthcare” for three consecutive years and was named on the Forbes list of America's Best Employers 2018. The hospital and its more than 30 primary and mental health care sites located throughout Indianapolis are always looking for quality professionals to fill positions and join the Eskenazi Health team.