Executive Assistant - Perma Pure LLC : Job Details

The Perma Pure Group is committed to advancing technology to enable a healthier world with every breath. From technology supporting continuous environmental monitoring of the precious air we breathe, to oxygen delivery supporting patient treatment and therapy. PPG is comprised of two companies, Perma Pure LLC and Maxtec, the company is driven by our core values of Humility, Inclusivity, Visionary and Engaged.

The Perma Pure Group is a member company of Halma plc, a global group of life-saving technology companies focused on growing a safer, cleaner, and healthier future by making products that push the boundaries of science and technology. With 50 years of experience and 7000 people in more than 20 countries Halma has been recognized as one of Britain's Most Admired Companies (BMAC). Headquartered in the UK, Halma is a FTSE 100 company with a current market capitalization of ~£9.5bn (March 2022). It is one of the top performing businesses in the FTSE index with 19 successive years of record revenues and profits. For Perma Pure, being a Halma company provides our employees with excellent career development, networking, and advancement opportunities worldwide. We offer a competitive compensation package, health insurance (including dental), and 401k plan.

Position Summary:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO, CFO, and the leadership team. The ideal candidate will excel in managing complex schedules, coordinating travel arrangements, organizing meetings, and overseeing special projects. This role also includes supporting site engagement activities at our Lakewood office and ensuring seamless execution of critical administrative functions.

Key Responsibilities:

Executive Support:

o Serve as a trusted partner to the CEO, CFO, and leadership team by providing high-level administrative assistance.

o Manage complex and dynamic calendars, scheduling internal and external meetings across multiple time zones.

o Handle sensitive information with discretion and maintain the confidentiality of executive communications.

Travel Coordination:

o Arrange domestic and international travel, including flight bookings, accommodations, ground transportation, and detailed itineraries.

o Anticipate travel needs and troubleshoot potential issues to ensure seamless travel experiences.

Expense Management:

o Prepare, submit, and track expense reports for the CEO, CFO, and other executives.

o Ensure expenses comply with company policies and address discrepancies promptly.

Meeting and Event Management:

o Plan, coordinate, and manage logistics for leadership meetings, board meetings, and team offsites.

o Prepare meeting agendas, compile materials, and capture accurate minutes, ensuring follow-up on actionable items.

Site Engagement Support:

o Lead and coordinate employee engagement activities and events at the Lakewood office to foster a positive work environment.

o Serve as the onsite point of contact for organizing company-wide and team-building initiatives.

Special Projects:

o Collaborate with leadership to execute strategic projects, ensuring timelines and deliverables are met.

o Conduct research, compile data, and prepare reports or presentations as needed.

Office Administration:

o Oversee office supply inventory and liaise with vendors to maintain a productive workspace.

o Assist with onboarding new employees, ensuring a welcoming and seamless experience.

o Support management and maintenance requirements for office space.

Qualifications:

• Experience: 5+ years of experience as an Executive Assistant or similar role supporting C-suite executives.

• Education: Bachelor's degree preferred or equivalent work experience.

Skills:

o Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and other productivity tools.

o Exceptional organizational and time management skills with the ability to multitask effectively.

o Strong written and verbal communication skills.

o Adept at problem-solving and exercising sound judgment in high-pressure situations.

• Attributes:

o High degree of professionalism, discretion, and integrity.

o Self-motivated with a proactive and detail-oriented mindset.

o Strong interpersonal skills and ability to collaborate with diverse teams.