Executive Assistant - Symphony Wireless : Job Details

Job Title: Executive Assistant

Location: White Plains, NY

Reports To: CEO

Department: Administration

Job Type: Full-time/Exempt

About - Symphony Wireless

Symphony Wireless acquires, manages, and leases rooftop, tower and other telecommunication cell sites interests in urban, suburban, and rural environments throughout the United States. Symphony operates as one of the largest privately held owners of these sites across the United States and is backed by one of the largest digital infrastructure firms in the country.

Two things separate us from the rest: a long-term view and simple process. Our investments are made from a strategic, long-term, buy-and-hold perspective. This allows us to make a better offer to the marketplace and provide a better, more efficient acquisition process.

Executive Assistant Opportunity

The Executive Assistant will provide high-level administrative support to the CEO, managing schedules, coordinating meetings, and ensuring smooth day-to-day operations. This role requires discretion, initiative, and the ability to manage a range of administrative tasks in a fast-paced environment.

Key Responsibilities:

• Calendar Management: Maintain and organize the executive's calendar, schedule appointments, and coordinate meetings, both internal and external.
• Travel Arrangements: Coordinate complex travel itineraries, including flights, hotels, transportation, and related logistics.
• Communication: Manage incoming and outgoing communications, including emails, phone calls, and correspondence. Draft and edit memos, reports, and presentations.
• Meeting Coordination: Prepare agendas, take minutes during meetings, and follow up on action items. Organize meeting materials and presentations.
• Project Management: Assist with the coordination of special projects, ensuring timelines are met and tasks are completed.
• Expense Reporting: Process and track expense reports, invoices, and other financial documents.
• Confidentiality: Handle sensitive and confidential information with professionalism and discretion.
• Relationship Management: Act as a liaison between the executive and various stakeholders, both internal and external.
• Event Planning: Organize corporate events, meetings, and other executive functions as required.

Qualifications:

• Education: Bachelor's degree in Business Administration, Communications, or related field preferred.
• Experience: Minimum of 5 years of experience in a similar role supporting C-level executives.
• Skills:
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Highly proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Must be able to organize slide decks.
• Familiarity with calendar management tools (e.g., Outlook, Google Calendar).
• Ability to multitask and prioritize in a fast-paced environment.
• Attention to detail and a proactive attitude.
• Discretion and the ability to maintain confidentiality.

Preferred Qualifications:

• Previous experience in an executive-level support role.

Work Environment:

• This is an office-based role.
• May require extended hours based on CEO needs and deadlines.