Executive Assistant - Specialized Recruiting Group - A Division of Express Employment Professionals : Job Details

Job Title: Executive Assistant

Location: Tallahassee, Florida (on-site)

Responsibilities:

• Provide outstanding administrative support to Partners/Lobbyists.
• Manage multiple calendars, schedule meetings, events, and conference calls.
• Welcome high-profile clients professionally at reception.
• Coordinate travel arrangements and manage travel expense reports.
• Maintain an organized filing system for company documents.
• Manage a multi-line phone system, direct calls, and take messages.
• Prepare accurate quarterly reports within established timelines.
• Process check requests promptly and accurately.
• Cross-train with team members for backup assistance.
• Perform other duties as assigned.

Qualifications:

• Minimum of 3+ years of exceptional administrative support experience.
• Proficiency in Zoom, Teams, and MS Outlook; strong tech-savviness.
• Professional appearance in adherence to company policy.
• Availability to work core hours (8:30 a.m. to 5:30 p.m., M-F) in-person, with flexibility for additional hours as needed.
• Ability to pass a criminal background check.
• Preferred experience in a legislative environment.

Salary:

DOE