Executive Assistant - Aeg : Job Details

About Us:The United Pickleball Association (UPA) is a trailblazer in the world of professional pickleball, owning and operating two marquee brands:

• MLP by Margaritaville: The premier team-based pickleball league, featuring 100+ top athletes, a coed format, and electrifying events with iconic team owners and unmatched fan experiences.
• The Carvana PPA Tour: The leading professional tour where the world's best pickleball players compete at world-class facilities, delivering engaging events for players and fans alike.

Join our team and help shape the future of one of the fastest-growing sports globally!Position Overview:We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our CEO and CSO. This individual will play a critical role in ensuring the efficiency and effectiveness of executive operations by managing schedules, coordinating travel, and handling a variety of administrative and organizational tasks.Key Responsibilities:Calendar Management:

• Maintain and optimize complex calendars for the CEO and CSO, ensuring efficient scheduling of meetings, events, and travel.
• Proactively address conflicts and prioritize urgent matters.

Travel Coordination:

• Book and manage travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Ensure seamless travel experiences by anticipating and addressing potential issues.

Inbound Requests & Communication:

• Act as a gatekeeper by managing and responding to inbound communications, including emails, calls, and meeting requests.
• Ensure timely follow-ups and delegate tasks appropriately.

Leadership Team Coordination:

• Plan and coordinate leadership team meetings, including scheduling, preparing agendas, and distributing materials.
• Take meeting notes, track action items, and ensure follow-through on key deliverables.

Administrative Support:

• Handle expense reporting, document preparation, and other administrative duties as required.
• Maintain confidential files and records with a high degree of discretion.

Special Projects:

• Assist with ad hoc projects and initiatives, contributing to the overall success of the organization.
• Coordinate with internal and external stakeholders to ensure project timelines and objectives are met.

Qualifications:

• Bachelor's degree or equivalent work experience.
• 5+ years of experience as an Executive Assistant or in a similar role, supporting C-suite executives.
• Exceptional organizational and time management skills, with the ability to prioritize and multitask in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with scheduling tools like Google Calendar.
• Strong written and verbal communication skills.
• High level of discretion and professionalism in handling sensitive information.
• Experience in sports, entertainment, or event-driven industries is a plus.

Why Join UPA?

• Work alongside visionary leaders at the forefront of professional pickleball.
• Be part of a dynamic, fast-paced environment in a rapidly growing organization.
• Enjoy a culture of collaboration, innovation, and opportunities for professional growth.

Job Questions:

Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?

Are you comfortable working in an onsite setting?