Executive Assistant - JustinBradley : Job Details

JustinBradley's client, a payment processing company, is seeking a highly organized and proactive Executive Assistant for a 2-month project to provide comprehensive support to the EVP of Marketing and Communications for the Americas. The ideal candidate will excel in a fast-paced environment and be adept at managing a variety of administrative tasks to ensure smooth and efficient operations.

Role:

• Scheduling Meetings: Coordinate and manage calendars, ensuring timely and efficient scheduling of meetings and appointments.
• Travel Arrangements: Plan and book travel logistics, including flights, accommodations, and transportation.
• Expense Report Submission: Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
• Organizing Team Events: Plan and execute team events, meetings, and off-sites, ensuring all logistical details are handled.
• Guest and Visitor Management: Greet and assist guests and visitors, ensuring a professional and welcoming environment.
• Maintaining Office Supplies: Oversee inventory and ordering of office supplies, ensuring adequate stock levels and cost-efficiency.
• Summarizing Impact: Work with the marketing and communications leadership team on summarizing weekly highlights for senior management, which could include management of presentations, data and analytics, and various business projects/initiatives.
• Customer Event Support: Provide support at customer-facing events, assisting with logistics and ensuring a seamless experience.
• Volunteering: Coordinate and support company volunteering initiatives, fostering a spirit of community and engagement among employees.
• Build deep relationships with other EAs and key stakeholders for a collaborative partnership in ensuring execution of initiatives.

About You:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time-management skills with a focus on setting priorities, managing processes and delivering results under tight deadlines and with competing priorities.
• Must have the maturity, executive presence, and credibility to interact with senior executives inside and outside our client.
• Strong communication skills, including executive communications, corporate communications and employee communications.
• Developed relationship building skills and highly collaborative; excellent listening skills and facilitating /guiding senior executives/colleagues.
• Ability to handle sensitive information with discretion and confidentiality.
• Proficiency in MS Office Suite, including Outlook calendar management, Oracle expense management, CWT Travel management, etc.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to changing priorities and demands.
• Bachelors degree required.

JustinBradley is an EO employer - Veterans/Disabled and other protected employees.