Executive Assistant - Cypress HCM : Job Details

Executive Assistant, 35644537

What you get to do in this role:

• Handle administrative tasks such as: schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.

• Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.

• Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.

• Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.

• Identify issues within the organization and initiate or facilitate solutions.

• Coordinate and manage events, such as team meetings, offsite retreats, and corporate functions.

Manager Notes:

Based on the job description, what are the must have non-negotiable items that a candidate must have to be successful in this role?

• I would like someone that has worked with a senior executive and understands the demands of their role. Need someone who can take the initiative and needs to be few steps ahead. Need someone who prioritizes the leaders schedules and learns to work with their style. Someone who is experienced supporting multiple leaders and is confident they can handle 1 SVP + 2 VP's

What backgrounds/skills can we be more flexible with that can be learned on the job?

• At this point they should be an expert on all skills listed.

Does this position require to sit onsite or travel?

• No travel - For location we want Addison flexible or remote with expectation of coming in at least on Tuesdays but anytime our leaders have an event or are in office they are expected to be there.

• If yes, which days of the week? Tuesdays +

Does this person have to work in a specific time zone? (e.g. - If a person on the East Coast can work PST, is that ok?)

• Want Addison/Dallas Area and will work across the team in all time zones

Does this position have the opportunity to extend beyond the initial contract or convert to FTE? Possibly

• Is there a specific laptop that needs to be used for this role (i.e. - Mac or Windows)? Either is fine, depending on that EA's needs

To be successful in this role you have:

• 10+ years experience supporting SVP level

• Proactive, one step ahead work ethic, attitude and approach

• Multi-tasking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs

• Ability to drive schedules and agendas with deeper understanding of context

• Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels

• Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines

• Professional demeanor and soft-skills

• Proficient in Zoom, Microsoft Office suites

• High level of confidentiality, discernment and judgment (Word, Excel, PowerPoint, Outlook) Concur and Google Docs

Pay Rate Range:

• $45-49.97/hr.