Executive Assistant - Aptino : Job Details

Role: Executive Assistant

Location: Manhattan, NY (hybrid -3-5 days/week from office)

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to [Executive's Title]. The ideal candidate will serve as a trusted partner, ensuring efficient management of the executive's daily activities, communication, and strategic priorities.

Key Responsibilities

• Administrative Support: Manage the executive's calendar, schedule appointments, and coordinate meetings, ensuring alignment with priorities.
• Travel Management: Plan and book travel arrangements, including flights, accommodations, and itineraries.
• Communication: Act as the first point of contact, handling correspondence, emails, and calls on behalf of the executive.
• Meeting Preparation: Organize agendas, prepare briefing documents, and take minutes during meetings.
• Task Management: Track and follow up on tasks and projects to ensure deadlines are met.
• Document Management: Draft, edit, and proofread presentations, reports, and other documents.
• Relationship Management: Build and maintain positive relationships with internal and external stakeholders.
• Event Coordination: Plan and execute team events, offsites, and other organizational activities as needed.
• Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.

Qualifications

Educational Background:

• Bachelor's degree in Business Administration, Communications, or a related field.

Professional Experience:

• Minimum of 3-5 years of experience in an Executive Assistant or similar role.
• Experience supporting C-suite executives is preferred.

Skills and Competencies:

• Organizational Skills: Exceptional ability to multitask and prioritize in a fast-paced environment.
• Communication Skills: Excellent written and verbal communication skills.
• Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools like Google Workspace.
• Problem-Solving: Strong analytical skills and a proactive approach to problem-solving.
• Interpersonal Skills: Ability to build and maintain strong professional relationships.
• Attention to Detail: High accuracy and focus on quality in all tasks.