Executive Assistant - Gravity Staffing : Job Details

A Greenwich based private equity firm is looking for an Executive Assistant to support a Managing Partner. This is a great role for someone with a few years of administrative assistant experience, who is looking to take their administrative career to the next level. The responsibilities include:

• Provide high-level support to the Managing Partner, including but not limited to calendar management, inbox management, travel coordination, expense report submissions, and meeting preparation.
• Assist with internal/external event planning (as needed).
• Heavy coordination of client due diligence meetings, investment annual meetings, and weekly staff meetings.
• Support management company accounting with allocating expenses in Concur.
• Manage confidential and sensitive information with discretion, ensuring privacy and security.
• Serve as a liaison between the Managing Partner and other internal stakeholders, clients, and business partners (via drafting correspondence or other forms of communication).
• Assist in managing personal and professional tasks for the Managing Partner, ensuring alignment with business priorities.
• Proactively identify opportunities to improve office efficiency and brainstorm solutions.
• Liaise with external IT support teams to troubleshoot issues, act as administrator for various software systems.
• Assist with updating PowerPoint presentations.
• General day-to-day office management including answering phones, maintaining office equipment, greeting visitors, and distributing mail.
• Other duties as assigned.

Job Skills and Abilities

• 4 year college degree with good GPA
• Proficient in Microsoft Office Suite
• Proficient in calendar management
• Exceptional attention to detail with strong follow-through
• Tech savvy and highly organized
• Self-starter that will thrive in an entrepreneurial and small team environment
• Strong and clear communication skills with a mature demeanor, both written and verbal.
• Proactive, adaptable, and solution oriented
• Flexible schedule
• Discrete and trustworthy