Executive Assistant - Monument Staffing : Job Details

Job Summary:

Stable and growing firm in Waltham, MA is looking for an Executive Assistant to provide administrative and operational support to the SVP and department staff. The ideal candidate will be proactive, able to multitask, and exhibit sound judgment with excellent time management skills.

Duties and Responsibilities:

• Provide administrative support to the SVP, including maintaining their calendar and ensuring timely follow-up on priority issues.
• Schedule and handle meetings for senior staff, prepare agendas and materials, and attend to logistics.
• Prepare staff meeting agendas, attend meetings, and prepare drafts of minutes and summaries.
• Handle document preparation, printing, mail, copying, filing, and email management.
• Manage project folders, contacts lists, and reminders for upcoming deadlines.
• Coordinate senior staff travel logistics and activities, including accommodations, transportation, and expense reports.
• Organize events, both internal and off-site.

Requirements:

• Bachelor's degree or Associate's degree with 10 years of direct work experience.
• Three to five years of administrative experience supporting executive management.
• Strong written and oral communication skills.
• Ability to manage work proactively and efficiently.
• Highly organized with strong follow-up skills.
• Excellent interpersonal skills.