Executive Assistant - Ultimate Staffing : Job Details

Ultimate Staffing Services is actively seeking a dedicated and organized Executive Assistant to support executive leadership. This role requires a proactive and detail-oriented professional who can handle multiple tasks efficiently and contribute to the smooth operation of the executive team.

Responsibilities:

• Managing and coordinating executive schedules, including meetings, appointments, and travel arrangements.
• Preparing and editing correspondence, reports, and presentations for executive review.
• Handling confidential information with discretion and professionalism.
• Coordinating and organizing executive events and meetings, including logistics and materials preparation.
• Assisting with special projects and research as needed to support executive initiatives.
• Maintaining and updating executive files and records to ensure accuracy and accessibility.
• Facilitating communication between executives and internal/external stakeholders.
• Supporting the executive team with administrative tasks and ensuring a smooth workflow.

Requirements:

• Proven experience as an Executive Assistant or in a similar role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of professionalism and confidentiality.

Work Hours:

Standard business hours, Monday through Friday.

Benefits:

• Comprehensive health insurance package.
• Paid time off and holiday pay.
• Retirement savings plan with company matching.
• Professional development opportunities.

Additional Details:

Ultimate Staffing Services is committed to fostering an inclusive and dynamic work environment where every team member can thrive and contribute to the organization's success.

Desired Skills and ExperienceUltimate Staffing Services is actively seeking a dedicated and organized Executive Assistant to support executive leadership. This role requires a proactive and detail-oriented professional who can handle multiple tasks efficiently and contribute to the smooth operation of the executive team.Responsibilities:Managing and coordinating executive schedules, including meetings, appointments, and travel arrangements.Preparing and editing correspondence, reports, and presentations for executive review.Handling confidential information with discretion and professionalism.Coordinating and organizing executive events and meetings, including logistics and materials preparation.Assisting with special projects and research as needed to support executive initiatives.Maintaining and updating executive files and records to ensure accuracy and accessibility.Facilitating communication between executives and internal/external stakeholders.Supporting the executive team with administrative tasks and ensuring a smooth workflow.Requirements:Proven experience as an Executive Assistant or in a similar role.Strong organizational and time-management skills.Excellent verbal and written communication abilities.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and collaboratively in a fast-paced environment.High level of professionalism and confidentiality.Work Hours:Standard business hours, Monday through Friday.Benefits:Comprehensive health insurance package.Paid time off and holiday pay.Retirement savings plan with company matching.Professional development opportunities.Additional Details:Ultimate Staffing Services is committed to fostering an inclusive and dynamic work environment where every team member can thrive and contribute to the organization's success.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.