Executive Assistant - Primary Services : Job Details

Join a growing organization and play a pivotal role in supporting executive leadership in a fast-paced, professional environment. This is your chance to showcase your expertise while representing the company brand with excellent growth opportunities.

Primary Services is actively recruiting for a Executive Assistant to support the President and CEO of a major organization. In this role, you will manage executive-level operations and communications, exemplifying professionalism, discretion, and efficiency. This position offers a unique opportunity to interact with key stakeholders, facilitate high-level business activities, and directly contribute to organizational success.

Responsibilities

• Manage the CEO's calendar, scheduling meetings, appointments, and calls, ensuring time is effectively allocated and conflicts are resolved.
• Plan, organize, and execute arrangements for business meetings, including preparing and distributing materials and taking minutes.
• Prepare documents, presentations, reports, agendas, and communications for internal and external distribution.
• Evaluate and prioritize incoming calls and communications; respond or refer as appropriate.
• Organize domestic and international travel for the CEO, including flights, accommodations, and itineraries.
• Monitor expenses and prepare and process detailed expense reports.
• Handle sensitive matters with utmost confidentiality and discretion, ensuring the protection of company and personal information.
• Provide administrative and operational support for various office activities, including vendor coordination and supply management.
• Proactively recommend improvements to enhance workflow and administrative processes.

Qualifications

• Associate's degree in a related field or equivalent education and/or work experience.
• 5+ years of executive administrative experience reporting to C-suite executives in a professional office environment.
• Demonstrated ability to manage sensitive information with discretion and confidentiality.
• Proven expertise in prioritizing tasks, assessing situations, and making sound judgments under pressure.
• Exceptional written and verbal communication skills, with the ability to interact effectively across all organizational levels.
• Advanced proficiency in Microsoft Office Suite, calendar applications, and related administrative tools.
• Strong organizational skills with a track record of delivering accurate and timely results.

Preferred Qualifications

• Bachelor's degree in a related field.
• 9+ years of executive administrative experience in a high-growth, global organization.
• Experience supporting executives in engineering services or similar industries.

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