Executive Assistant - Tenneco : Job Details

Tenneco is one of the world's leading designers, manufacturers and marketers of automotive products for original equipment and aftermarket customers, with approximately 66,000 team members working at more than 200 sites worldwide. Through our four business groups, DRiV, Performance Solutions, Clean Air and Powertrain, Tenneco is driving advancements in global mobility by delivering technology solutions for diversified global markets, including light vehicle, commercial truck, off-highway, industrial, motorsport and the aftermarket.

The Executive Administrative Assistant is based on site at the Northville, Michigan facility and provides high-level administrative support and assistance to the Chief Information Officer. The Executive Administrative Assistant manages global schedules, coordinates travel arrangements, prepares broad communications and presentations, and performs administrative tasks to support the leaders.

RESPONSIBILITIES:

• Maintains Outlook Calendar, schedules meetings, and arranges travel and accommodations globally and domestically.
• Coordinate meetings: help set agendas, invite attendees, schedule facilities, publish/ maintain meeting minutes and action registers for the department.
• Manages expense systems on behalf of leaders.
• Attends all staff meetings as necessary and takes notes on meeting discussions.
• Performs administrative tasks including preparing PowerPoint presentations, and email communications. Manages incoming communications (mail, e-mail, etc.) and summarizes and/or distributes to the appropriate recipients. Maintains records and orders supplies.
• Lead in the compilation and submission of weekly and monthly reports. Including but not limited to, quarterly/monthly staff reports, department budget charts, and updates to financial reports.
• Track progress against key deadlines and projects.
• Create and maintain the Business Group organizational charts as required.
• Access, compile, download and print various reports in SAP, Power BI, or other tools.
• Arrange corporate events ranging from external and internal meetings to internal off-site meetings globally.
• Performs additional duties as assigned and participates in special projects as required.

EDUCATION: Associate's Degree is required. Bachelor's Degree is preferred.

SKILLS & EXPERIENCE:

• Minimum 5 years of experience providing administrative support to executive-level leaders.
• Must have advanced PC skills including Microsoft Office, MS Teams, Word, PowerPoint and Excel. Additional skills in electronic technology including Apps, databases and advanced internet capabilities.
• Ability and willingness to respond quickly and appropriately in a dynamic, high-charged work environment. Analytical thinker with fact-based decision-making skills.
• Ability and willingness to understand and interact with diverse groups and cultures.
• Must be able to multitask in an international environment supporting multiple Executive VP leaders.
• Excellent organizational skills, verbal and written communication skills and project management capabilities.
• Excellent time management skills with an ability to manage multiple tasks and meet deadlines.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.