Executive Assistant - Vaco : Job Details

Executive Assistant

Dallas, TX - Hybrid Schedule

One of Vaco's PE-backed, midmarket clients is looking to onboard an Executive Assistant to support the C-suite and related executive team members.

Company offers a very lucrative bonus program, generous time off and the potential for this position to move into more of an analytical role. Private equity, capital market or investment banking experience required.

Key Responsibilities:

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-ups.
• Prepare reports, presentations, and correspondence on behalf of the executive
• Handle confidential and sensitive information with discretion.
• Organize and coordinate meetings, including agenda preparation, minutes-taking, and follow-up action items.
• Conduct research and compile data to support decision-making and strategic planning.
• Oversee administrative projects and initiatives to improve operational efficiency.
• Manage expense reports, invoices, and other financial documentation.
• Assist in event planning, company functions, and team-building activities.
• Perform other administrative and support duties as assigned.

Required Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field (preferred).
• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.

Vaco provides expert consulting, permanent placement, executive search, managed services, and strategic staffing solutions for companies around the world, in the areas of accounting, finance, technology, healthcare, operations and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business.

Please let us know if we can help you with this, or another role, for your next step in your career!