Executive Assistant - Addison Group : Job Details

Job Title: Executive Assistant

Location: Austin, TX

Industry: Financial Services

Pay: $75,000 - $85,000 (DOE)

About Our Client:

Addison Group is seeking an experienced Executive Assistant to support senior leadership at a growing financial services firm. This role will be responsible for managing schedules, coordinating administrative functions, and assisting with sales operations. The ideal candidate is proactive, highly organized, and tech-savvy, with a strong ability to manage multiple priorities.

Job Description:

The Executive Assistant will play a vital role in ensuring the efficiency of daily operations by handling scheduling, internal communications, and administrative tasks. This position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities:

• Maintain and manage executive schedules, ensuring meetings and appointments are properly organized.
• Handle confidential information and prepare reports, presentations, and correspondence as needed.
• Assist in streamlining office operations by overseeing administrative tasks and optimizing workflow.
• Track and manage sales-related processes, ensuring timely follow-ups and record-keeping.
• Coordinate meetings with clients and key stakeholders while maintaining clear communication.
• Support the preparation of client-facing materials, ensuring accuracy and professionalism.
• Oversee day-to-day office activities, assisting in internal coordination and communication.
• Facilitate company-wide initiatives by managing documentation, scheduling, and logistics.
• Act as a key liaison between internal departments, ensuring smooth operations and efficiency.

Qualifications:

• Prior experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational and multitasking abilities, with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (PowerPoint experience preferred).
• Familiarity with CRM systems and design tools like Canva is a plus.
• Ability to work efficiently in a fast-paced, dynamic environment.

Additional Details:

• Work Schedule: Full-time, in-office
• Parking: Free parking available onsite
• Dress Code: Business casual
• Location: North Austin
• Background Check: Required

Perks:

• Work closely with executive leadership and gain hands-on experience.
• Collaborative and supportive work environment.
• Opportunity for growth within a rapidly expanding organization.

If you are an experienced and detail-oriented professional looking for a challenging and rewarding Executive Assistant role, apply today!