Executive Assistant - Service Wire Company : Job Details

Executive Assistant

Location: Culloden, WV

Reports To: President and CEO

Service Wire Company, a premier supplier of industrial and utility wire and cable, is currently seeking an Executive Assistant in Culloden, WV. If you are looking to join a great organization and an opportunity to become a part of our growing team, this may be the job for you!

Position Summary:

The ideal candidate thrives in a dynamic, roll up your sleeves, team-focused environment while managing with precision the intricate details. Organizational aptitude, clear communication skills and critical thinking are crucial to being successful in working within the company's executive team environment. Being comfortable interfacing with high-profile business stakeholders such as the executive team, board of directors, key customers and suppliers, and the broader leadership team. The role demands on maintaining the highest level of tact and confidentiality.

In order to be successful, an Executive Assistant must maintain a high degree of approachability and represents the company and themselves in a professional and positive manner. This opportunity will require embracing change, having an agile mindset, and being willing to jump into any situation and drive solutions.

Tasks, Duties and Responsibilities:

• Research and develop documents and presentations in preparation for meetings
• Anticipate, monitor, and organize schedules according to executive priorities
• Actively manage and prioritize calendars, plan internal and external meetings, schedule, monitor and maintain travel, create detailed itineraries, and coordinate related arrangements for leadership
• Create and distribute professional correspondence in traditional and electronic formats
• Correspond on behalf of the leaders with partners, stakeholders, clients, and colleagues as directed
• Submit expense reports and reconcile expenses
• Coordinate communications, including taking calls, responding to emails and interfacing with customers, vendors and key contacts
• Prepare internal and external corporate documents for team members and industry partners
• Ensure senior leaders are prepared with all materials and information for meetings and events
• Arrange corporate events as needed alongside the marketing and human resources department as needed
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Other duties as assigned

Knowledge/ Skills/ Abilities:

• 3+ years of experience as an Administrative or Executive Assistant reporting directly to senior management, or equivalent educational experience
• Bachelor's degree in Business, Communication or other relevant degree path strongly preferred or commiserate professional experience
• Proven ability to operate in a dynamic environment, work independently with minimal supervision, take on multiple tasks, shift priorities quickly, prioritize and achieve timely and thorough completion of assignments. Ability to coordinate the input of others in these circumstances.
• Strong interpersonal skills, including the ability to form and maintain effective working relationships. Must be a team player willing to assist other team members when the need arises and share information.
• Exceptional planning and organizational skills and key attention to detail; demonstrated track record of managing projects.
• High level of emotional intelligence and professionalism. Ability to work in a discreet manner.
• Well-developed and effective written and verbal communication skills, with an excellent grasp of English grammar, punctuation, and format.
• Exceptional computer skills including intermediate or higher-level proficiency in Microsoft Office PowerPoint, Excel, Word, Outlook, Webex/Teams, and other business applications.
• Experience making travel arrangements.