Executive Assistant - Intelletec : Job Details

Our client is an expanding company in the mining industry, preparing for a Nasdaq Stock Market listing. As they enter this critical growth phase, they are seeking a highly organized and proactive Executive Assistant to the CEO to provide top-level support to the Chief Executive Officer, with additional assistance to other C-suite executives on an ad-hoc basis.

This role will be instrumental in ensuring the efficiency of executive operations, particularly in supporting investor relations and corporate governance as the company transitions into a publicly traded entity.

Responsibilities:

• Manage the CEO's calendar, ensuring alignment with strategic priorities
• Coordinate meetings, including agenda preparation, follow-ups, and logistics
• Handle email correspondence and document requests on behalf of the CEO
• Support the CEO and executive team in investor relations activities, including preparing materials for investor meetings and earnings calls
• Assist with board meeting preparation, including compiling reports and coordinating logistics
• Draft and refine presentations, meeting notes, and key corporate documents
• Ensure compliance with corporate governance requirements in collaboration with legal and finance teams
• Provide ad-hoc support to other C-suite executives as needed
• Assist in travel planning and expense management
• Maintain confidentiality and handle sensitive information with discretion

Qualifications:

• Bachelor's degree or equivalent experience
• Proficiency in Microsoft Office Suite and other relevant tools
• Strong organizational and time-management skills, with the ability to manage multiple priorities
• Detail-oriented with excellent follow-through and problem-solving abilities
• Exceptional written and verbal communication skills
• Experience supporting executives in a publicly traded or pre-IPO company is a plus
• Understanding of investor relations, corporate governance, or financial reporting processes is an advantage
• Fluency in French is a plus

This is a unique opportunity to support the CEO of a company at a pivotal moment as it prepares for its Nasdaq listing. The ideal candidate will thrive in a dynamic, high-stakes environment, demonstrating flexibility, professionalism, and a proactive approach to executive support