Executive Assistant, Kuiper Government Solutions - Amazon : Job Details

Description

Have you ever wanted to be part of a team who is building industry changing technology? Amazon's Project Kuiper is long-term initiative to launch a constellation of Low Earth Orbit satellites that will provide low-latency, high-speed broadband network connectivity to unserved and underserved communities around the world.

Key job responsibilities

Reporting directly to the Director, KGS, the Executive Assistant (EA) provides high-level administrative support to ensure KGS leadership can efficiently accomplish company initiatives and goals. The EA serves as the primary point of contact for all internal and external administrative matters pertaining to the KGS business. The Executive Assistant also serves as a direct liaison to the leadership team; plans, coordinates and facilitates the details of executive internal and external meetings; and oversees special projects as directed.

The EA must be creative, organized, detail-oriented, exercise good judgment, have strong written, verbal and administrative skills. The EA must be able to work in a high-stress, dynamic, complex work environment and balance multiple priorities. The EA will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of tasks, assignments and confidential matters with discretion. The EA must demonstrate a strong bias for action by handling administrative matters expeditiously, proactively and professionally to ensure successful completion of assigned projects and tasks.

Roles and Responsibilities

The EA completes a broad variety of administrative tasks including:

- Managing a very active and fluid calendar of appointments; meticulous attention to detail in scheduling, coordinating and planning internal meetings, agendas and appointments; planning detailed domestic and international travel, writing itineraries, arranging point-to-point transportation; compiling documents for travel-related meetings; completing expense reports

- Planning the executive's daily, weekly and monthly schedule of events

- Planning, managing and executing ongoing key team activities (staff meetings, all-hands meetings, training, offsites, town halls, skip levels, morale events)

- Composing and preparing business correspondence; keeping the executive's communications organized to filter low priority items and focus on important information

- Serving as the gatekeeper to the executive office, screening and prioritizing appointments/meeting requests while always providing polite and professional service

- Communicating on behalf of the senior executive directly with the leadership team and other stakeholders across the organization

- Training other administrative staff on company policies and best practices

- Have fun at work and help others do the same

Due to the need to access certain federal controlled information, you must be a U.S. citizen for consideration.

A day in the life

This exciting role requires attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests.

A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders and engineers inside the company is important, as is a good sense of humor.

The successful candidate will possess the ability to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action with ambiguity and show grace under pressure.

Basic Qualifications

- 5+ years of experience supporting senior level leadership (calendar management, meeting coordination, travel coordination, event planning, etc.)

- 3+ years of Project Management/Project Coordination Experience (goal & project tracking, reporting, space planning, budgeting, process improvement, etc.)

- 3+ years of experience with advanced use of the Microsoft Office Suite (Outlook, Excel, OneNote, PowerPoint, and Word)

- 3+ years of experience as a Executive assistant

Preferred Qualifications

- An Associates or Bachelors degree in Business Administration, Communications, or related field

- Organizational Skills: The ability to manage and prioritize multiple tasks and assignments effectively

- Communication Skills: Excellent verbal and written communication skills

- Strong interpersonal skills are vital for building positive relationships with various stakeholders, including executives, team members, clients, and external partners

- Collaboration: The ability to work well in a team and collaborate with other support staff and departments

- Experience with domestic or international travel coordination

- Experience with Government policies and procedures for executive level visits

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit