Executive Assistant - Medical Staff Office - Phoebe Health : Job Details

Description

JOB SUMMARY

* The Executive Assistant, under minimum supervision, performs a wide range of advanced clerical, support, and administrative duties of a highly confidential and responsible nature that support the senior leadership in fulfillment of Health System's mission and vision. The Administrative Assistant performs administrative duties that support the effective operation of a senior executive's office, including budget input and tracking, screening and prioritizing inquiries and requests, making meeting and travel arrangements, setting up all arrangements for on-site and off-site events, preparing meeting agendas, etc. Acts as a liaison between senior leadership, employees and managers, and other departments.

GENERAL REQUIREMENTS

* Adheres to the hospital and departmental attendance and punctuality guidelines

* Performs all job responsibilities in alignment with the core values, mission and vision of the organization

* Performs other duties as required and completes all job functions as per departmental policies and procedures

* Maintains current knowledge in present areas of responsibility (i.e., self education, attends ongoing educational programs)

* Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.

* Demonstrates competency at all levels in providing care to all patients based on age, sex, weight, and demonstrated needs. For non-clinical areas, has attended training and demonstrates usage of age- specific customer service skills.

WORKING CONDITIONS

* General environment: Works in a well-lighted, air-conditioned area, with moderate noise levels.

* May be exposed to high noise levels and bright lights.

* May be required to change from one task to another of different nature without loss of efficiency or composure.

* Periods of high stress and fluctuating workloads may occur.

* May be scheduled as needed including overtime

Qualifications

EDUCATION REQUIREMENTS

* Vocational / Technical Degree in Advanced secretarial coursework or equivalent (Required)

* 2 year / Associate Degree in Business related field (Preferred)

EXPERIENCE REQUIREMENTS

* 6 - 7 years Progressively responsible administrative experience (Required)

* 2 - 3 years Experience reporting to a Senior Executive (Required)

* 1 - 2 years Experience in a hospital or managed care setting (Preferred)

CERTIFICATIONS AND LICENSURES

* Not Applicable - No Certification and Licensure Requirements Required or Preferred

GENERAL SKILLS

* Organizational Skills

* Communication Skills

* Interpersonal Skills

* Customer Relations

* Mathematical

* Analytical

* Grammar / Spelling

* Read / Comprehend Written Instructions

* Follow Verbal Instructions

* Basic Computer Skills

* Microsoft Office Suite

* General Clerical Skills

* Typing 60 wpm

* Knowledge/understanding of medical, technical and business terminology

* Detailed knowledge of hospital operations, organizational procedures and policies, key personnel throughout the organization.

* Understanding of processes throughout the hospital.

* Requires an understanding of the context of the Senior Executive's position and dealings with others in the organization.

* Requires ability to deal with employees at all levels within and outside the organization.

PHYSICAL REQUIREMENTS

* Have near normal vision - Clarity of vision (both near and far), ability to distinguish colors

* Have good - manual dexterity

* Ability to perform - repetitive tasks/motion

PHYSICAL DEMANDS

* Standing - Occasionally within shift (1-33%)

* Walking - Occasionally within shift (1-33%)

* Sitting - Continuously within shift (67-100%)

* Climbing - Occasionally within shift (1-33%)

* Bending/Stooping - Occasionally within shift (1-33%)

* Twist at waist - Occasionally within shift (1-33%)

* Pushing/Pulling - Occasionally within shift (1-33%)

* Reaching above shoulder - Occasionally within shift (1-33%)

* Lift/carry > 50 lbs with assistance - Occasionally within shift (1-33%)