Executive Assistant Office Manager - Green Key Resources : Job Details

Investment firm in NYC is seeking an Executive Assistant/Office Manager to join their organization. The ideal candidate will have 5-7 years of experience in a similar role, preferably within financial services or the legal field.

95K - 110K base plus bonus

4 days on-site, 1 day remote

9am - 6pm

Responsibilities:

• Support daily operations of the office
• Screen and respond to incoming calls and correspondence, act as gatekeeper
• Provide high level administrative support by proactively assisting and anticipating senior managements needs
• Manage executive calendars including scheduling appointments, reservations, and meetings
• Create and manage all travel itineraries including ground transportation, flights, and hotels; process and submit related expense reports
• Keeping track of to-do list, call list, reminders and deadlines
• Coordinate and prepare all in-person, virtual, and over-the-phone meetings including setup, breakdowns, etc.
• Prepare and distribute agendas, letters, reports, presentations, and other communications including confidential documents
• Provide reception and administrative coverage and assist on ad-hoc projects when needed

Requirements:

• Bachelors Degree
• Minimum of 5 years experience, financial services or legal experience preferred
• Highly organized and able to prioritize multiple tasks while maintaining high attention to detail
• Strong problem-solving skills and ability to exercise sound judgment with minimal supervision
• Must exhibit exceptional written and verbal communication skills
• Possess high-level customer service skills while providing a warm and enthusiastic demeanor
• Advanced proficiency in MS Office including Word, Excel, and PowerPoint