Executive Assistant/Office Manager - Career Group : Job Details

Executive Assistant/Office Manager

A boutique private equity firm with a wonderful, tight-knit culture is hiring for an Executive Assistant/Office Manager to join their team.

Location: 5 days a week onsite Midtown East

Hours: 9 am-5 (sometimes 6 pm as needed) but good work-life balance

Comp: $95-105k base (slight flex) + bonus + strong benefits package (fully paid plan available) + 401k eligible after 1 year, 2 weeks PTO to start and 3 years after, holidays

Qualifications:

• Seeking 7-10 years of EA/OM experience – open to industry but ideally finance, law firms, professional services, management consulting
• Strong experience managing Outlook calendars
• Office management
• Experience directly booking travel for executives (not only through a travel agency)
• Must be very professional, buttoned-up, yet warm and personable
• Low ego to jump in where is needed

Responsibilities:

• Answering phone calls for the executives
• Meeting coordination
• Updating/maintain the contact database
• Calendar management
• Booking/scheduling domestic and international travel and appointments
• Drafting letters/emails
• Ad hoc support to junior team members as needed
• Ad hoc Personal Assistant support as needed for the Managing Partners – 80% EA, 20% PA support – scheduling doctor appointments, personal travel, insurance as needed etc.

Office management responsibilities:

• Bill processing, files and records organization, document processing
• Processing expense reports
• Liaising with building management and vendors
• Managing documents
• Keeping the office supplies and kitchen stocked
• Ad hoc projects as needed

Please submit your resume to apply!

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