Position Summary: This exempt, full-time position reports directly to the President on all matters, requiring the ability to make high-level, appropriate judgments. The Executive Assistant ensures the success of the Office of the President by providing executive-level support, making key decisions, and effectively managing day-to-day operations. The Executive Assistant represents the Office of the President and has the authority to commit the President to action and make decisions on their behalf in alignment with institutional policies and procedures. This position requires working independently, managing shifting priorities, and handling a demanding schedule. Work may be needed outside of regular business hours, including evenings and weekends, to meet deadlines and presidential demands.
Job Description: Minimum Qualifications
- Bachelor's Degree, preferably in a business-related field and 5 years of experience in an Executive Assistant role. Seven (or) or more years in an Executive Assistant role in lieu of a Bachelor's degree.
- Ability to handle confidential information with discretion.
- Strategic financial acumen with experience managing budgets and running quarterly reports.
Preferred Qualifications - Previous experience supporting a Board of Directors
- Experience supporting executives in a higher education setting
- Familiarity with state and/or federal legislative sessions and policy procedures.
Desired Knowledge, Skills, and/or Abilities - Experience in an equivalent role (Executive Assistant for a College/University President, CEO, or similar position).
- Proven ability to handle complex and sensitive functions with discretion.
- Effective oral and written communication skills demonstrated through preparing executive correspondence.
- Excellent organizational skills and strong attention to detail.
- Experience in providing administrative support to a governing board.
- Digital proficiency in the Microsoft Office suite, Zoom, Adobe Acrobat, Adobe Sign, and WorkDay.
- Understanding of Artificial Intelligence tools or a willingness to learn.
- Ability to effectively manage up to leadership by proactively providing direct feedback, thought partnership, clear communication, and strategic advice.
- Strong understanding of Fort Lewis College's rich history, its commitment to serving a diverse student body, and its dedication to reconciliation and fostering inclusive excellence.
Executive Support Duties - Manage day-to-day operations of the Office of the President.
- Prioritize and handle incoming issues; act as liaison for the President.
- Interpret and manage confidential legal and policy-related documents.
- Communicate on behalf of the President with stakeholders, including the Board of Trustees, donors, and government officials.
- Demonstrate confidence and professionalism in building relationships on behalf of the President.
- Oversee the President's calendar, travel, meetings, speaking engagements, and event logistics.
- Plan and coordinate official college events and functions. Must be willing to work outside regular office hours on occasion, including evenings and weekends to support special events.
- Monitor Presidential and institutional budgets; process correspondence.
- Manage special projects as assigned.
Secondary Support - Coordinate standing meetings with departments reporting to the President.
- Serve as co-chair for commencement ceremonies and manage event logistics.
- Follow campus policy and procedures regarding Board of Trustees and President's Office records.
- Arrange and host VIP visits to campus.
- Prepare meeting documents, travel arrangements, and itineraries.
- Provide support for the Board of Trustees, including agendas, minutes, and event coordination.
Administrative tasks - Oversee office operations, including mail, visitor reception, and office supply orders.
- Maintain contact lists, process leave reports and manage memberships.
- Ensure compliance with institutional policies and procedures.
Compensation Salary range is $75,000 - $88,000, plus a comprehensive benefits package. This is a 12-month exempt staff position. Application Process A complete application packet includes:
- Cover letter addressing interest and qualifications for the position
- Resume
- Names and contact information (email addresses) for three current professional references
Application materials received by 11:59pm on March 7, 2025 will receive full consideration. Position will remain open until filled. The successful candidate will be required to submit original, official college transcripts, and pass a background check.
About Fort Lewis College: On a sage-brushed mesa overlooking downtown Durango and the La Plata Mountains, Fort Lewis College is Southwest Colorado's premier public undergraduate research institution. With more than half of the 3,300 students identifying as people of color, FLC's academic programming and campus life thrive on nurturing safe, diverse spaces for intellectual exploration and helping people achieve their career goals. A Native American-serving, Non-Tribal Institution, FLC is committed to promoting economic development in neighboring tribal communities and connecting students with the education they need to be the change in the world they want to see. Degree programs span the arts, business, education, health sciences, humanities, and social and natural sciences. Coursework builds on the natural, cultural, and historical resources found around the Four Corners region. Students work closely with faculty on research projects with real-world implications. Like the mountain town it resides in, FLC promotes a culture of work-life balance for students, faculty, and staff. Skyhawks enjoy unparalleled access to a healthy outdoor lifestyle thanks to 300 days of sunshine a year and more than 300 miles of hiking and biking trails in and around Durango
Notice to Prospective Employees: The Fort Lewis College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report. The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:
- Fort Lewis College's alcohol and other drug policy
- Sexual assault policy
- Campus security policies
- Campus/community resources
- The Colorado Riot Offense Statute restriction on enrollment
- Where to find registered sex offender information
- Crime statistics for the previous three calendar years
- Reporting crimes
The Campus Security Report can be accessed in two ways: By going to the internet website at: www.fortlewis.edu/AnnualSecurityReport Fort Lewis College Student Affairs Office will also provide a paper copy of the annual security report upon request. You can reach them at (970) ###-####.
Equal Opportunity Fort Lewis College does not discriminate on the basis of race, age, color, religion, national origin, sex*, disability, sexual orientation, gender identity, gender expression, family or domestic status, political beliefs, veteran status, pregnancy, or genetic information. Accordingly, equal opportunity for employment shall be extended to all persons. The College shall promote equal opportunity, equal treatment, and affirmative action efforts to increase the diversity of students, faculty, and staff. The College is dedicated to building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment. To file a report, get resources, read policies, or make an appointment, See www.fortlewis.edu/CARE.
Discrimination Questions? Office of Compliance and Community Standards David Pirrone, Director of Compliance 165 Education Business Hall 1000 Rim Drive Durango, Colorado 81301 (970) ###-####
[email protected] Questions about Title IX sex discrimination? Office of the Title IX Coordinator Madeleine Gillman, Assistant Director of Compliance and Title IX Coordinator 230 Skyhawk Station 1000 Rim Drive Durango, Colorado 81301 (970) ###-####
[email protected] Information about Fort Lewis College's alcohol and drug policy, sexual assault policy, campus security policies, campus crime statistics, fire safety procedures and fire statistics, and campus/community resources can be found in the Annual Security and Fire Safety Report. Hard copies are available upon request. * Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibit discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Fort Lewis College may be directed to FLC's Title IX Coordinator and/or to the Assistant Secretary for Civil Rights of the Department of Education.
ADAA Accommodations Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Kristin Polens by phone 970-###-#### or email
[email protected] at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.
