Executive Assistant/ Paralegal - F. Schumacher : Job Details

Executive Assistant/ Paralegal Schumacher & Co. is a fast-growing and innovative interior design company. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. We are driven by a shared belief that design transforms life. It challenges convention. It brings a unique point of view into the world. It sets trends. And it leaves a mark. F. Schumacher & Co., also known as FSCO, is the parent company to many brands within our portfolio. This role is part of Schumacher North America, which is the largest division of the company. Schumacher designs and produces some of the most beautiful fabrics, wallcoverings, trims, furniture, and accessories in the world. Our portfolio of products is broad, but they are united by a passion for design, a thirst for what is next, an appreciation for what's come before, a drive to make our products with enormous care and attention for detail. Schumacher has myriad showrooms in the United States and nationally, as well as a best-in-class website. Schumacher & Co., America's leading name for designing and distributing fabric, wall covering, floor covering, and furnishings is seeking an Executive Assistant. The ideal candidate is adept at multitasking and support and has previous experience working for a law firm or corporate legal team. This role serves as the eye and ears for the CEO, COO, and CFO, connecting organizations, projects, and critical business information to the CEO, COO, and CFO, ensuring meetings and materials are efficient and effective and services as trusted partners to deliver against the legal priorities of the business. This individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion. A passion for luxury and an unwavering commitment to beauty are woven into everything we do. Our mission is to elevate living through great design, to be a style leader within the design community, and to create a beautiful product, always. Executive Assistant responsibilities:

• Executive Support: Assist C-suite executives with daily scheduling, including managing meetings, travel arrangements, and event planning.

• Presentation Preparation: Collect materials and create presentations for monthly Town Halls and Director's meetings.

• Travel Coordination: Arrange travel and accommodations for the C-Suite, ensuring all logistics are efficiently handled.

• Lead Special Projects: Oversee the planning, execution, and delivery of high-priority projects, ensuring alignment with organizational goals.

• Develop Company-Wide Communications: Craft clear and engaging messaging for internal and external audiences, including newsletters, announcements, and press releases.

• Event Organization: Plan and organize workshops, offsite meetings, and quarterly Board of Directors meetings, as well as virtual Director's meetings.

• Event Planning: Organize and coordinate monthly happy hours, employee recognition events, and yearly holiday parties (both in-person and virtual).

• Expense Tracking: Monitor and track expenses for the CEO budget, ensuring accurate reporting and reconciliation.

• Gift Coordination: Order and send monthly employee recognition gifts, and coordinate company-wide holiday gifts.

• Material Distribution: Manage the distribution of materials to Board members, VIPs, and other stakeholders.

Paralegal Job Responsibilities:

• Collects, compiles, and organizes evidence and legal documentation for outside council review

• Research case-related factual issues using in-house files and outside reference sources, such as laws, regulations, and legal decisions and articles

• Drafts licensing agreements

• Prepares patent and copyright applications, and tracks their status

• Assists with IP application submission

• Manage and update contract database to ensure all contracts are appropriately tracked.

• Collect and manage legal counsel invoices, coding to appropriate budget and submitting for payment.

YOU HAVE/ARE:

• 5-7 years of experience as an Executive Assistant or similar role, supporting senior executives.

• 3-5 years of Paralegal experience.

• Excellent organizational and multitasking skills with strong attention to detail.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook calendar management.

• Exceptional written and oral communication and interpersonal skills.

• Ability to handle sensitive information with discretion and confidentiality.

• Strong problem-solving skills and the ability to work independently.

• Flexibility to adapt to changing priorities and handle unexpected tasks.

• Must be able to function effectively in a busy, team-oriented environment.

• Associate's degree from an ABA-approved paralegal education program or a bachelor's degree preferred

• Certification, such as designation as a NALA Certified Paralegal or Advanced Certified Paralegal, National Federation of Paralegal Associations (NFPA) Registered Paralegal, or National Association for Legal Support Professionalism (NALS) Professional Paralegal, a plus

• Past work experience and training under the supervision of a licensed attorney

Benefits Package Your wellbeing is our top priority. Our benefits and total compensation are designed for the whole person, caring for both you and your family. Wealth Benefits:

• Competitive Salary

• Corporate Annual Profit Sharing

• 401K Plan

Health Benefits:

• Dental Coverage

• Medical Coverage

• Prescription Drug Plan

• Vision Coverage

• Health Savings Account (HSA)

• TELADOC

Other Benefits:

• 25 Days Paid Time Off (PTO)

• 10 Company Holidays

• Bereavement Leave

• Life Insurance

• Flexible Spending Accounts (FSA)

• AFLAC Plans (Accident and Critical Illness Plans)

• Pet Insurance

• Short-Term Disability (STD)

• Long Term Disability (LTD)

• Parental Medical Leave

• Child Bonding Leave

• Employee Discount

Schumacher & Co. is an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. #LI-KR1 Salary Range $80,000-$90,000 USD