Executive Assistant to CEO & Founder - Bill : Job Details

Innovate with purposeAt BILL, we believe in empowering the businesses that drive our economy. By replacing outdated financial processes with innovative tools, we help businesses-from startups to established brands-make smarter decisions and gain control of their operations. And we don't stop there: we're creating the future of financial automation so businesses can spend more time on what matters.Working here means you become part of a vision-driven team that's ready to tackle challenges and build cutting-edge solutions. We value purpose, drive, and curiosity-and we thrive in a fast-paced, ever-changing environment. Whether in one of our offices in San Jose, CA, Draper, UT, or working remotely, BILLders collaborate to deliver real impact for businesses that need more time in their busy weeks.At BILL, we listen, learn, and lead-fostering collaboration and a drive for continuous growth. We're committed to building a diverse and inclusive workplace that values each person's unique skills and experiences. Even if you don't meet every requirement, we'd love to hear from you-you might be just what we're looking for, whether in this role or another.✨ Let's give businesses more time for what matters.Make your impact within a rapidly growing Fintech CompanyWe are looking for a highly motivated, innovative, results-driven Executive Assistant to provide white-glove support to the CEO & Founder in a dynamic and high-growth environment. The ideal candidate will be a strategic thinker, an excellent communicator, and a proactive problem solver with exceptional attention to detail and writing skills. Responsibilities will include, but are not limited to:

• Acting as the gatekeeper and primary point of contact for internal and external communications directed to the office
• Managing and prioritizing the executive's time, including calendar management, scheduling, and meeting coordination
• Preparing and organizing materials for executive meetings, including agendas, presentations, and minutes
• Taking lead on planning and organizing of conferences, events, staff training, and employee engagement activities
• Coordinating travel, including, but not limited to transportation and accommodations, meals, and offsite events
• Collaborating with the executive assistant team to identify opportunities for process improvements; contributing to programs and processes that improve the productivity of executives and their teams through centralized program coordination or support
• Ensuring all communication from the Office of the CEO is consistently professional, clear, and aligned with the company's strategic messaging

We'd love to chat if you have:

• 10+ years experience supporting C-Suite professionals in large or hyper-growth companies with a proven track record of managing complex projects, preference for EA to CEO experience
• Bachelor's degree preferred, with exceptional academic qualifications
• Exceptional communication skills - experience drafting, reviewing, and managing internal and external communications
• High level of discretion and integrity in handling confidential information
• Self-starter with strong analytical and problem-solving skills
• High energy and positive outlook
• Ability to build relationships with internal and external stakeholders across all levels
• Situational awareness and proactive program management
• Proficiency in Microsoft Office and Google Suite

The estimated salary range for this role is noted below for our San Jose based role. Our ranges for each role and job level are based on a variety of factors including candidate experience, expertise, and geographic location and may vary from the amounts listed above. The role is also eligible for a competitive benefits package that includes: medical, dental, vision, life and disability insurance, 401(k) retirement plan, flexible spending & health savings account, paid holidays, paid time off, and other company benefits.San Jose pay range$122,400-$153,000 USDWhat's in it for you? Redefining how businesses automate their work is a fast-paced, exciting, and fun environment. But we also have benefits and perks to ensure the magic isn't only experienced by our customers, but by our employees as well. Here is a preview of some of the amazing benefits here at BILL:

• 100% paid employee health, dental, and vision plans (choose HMO, PPO, or HDHP)
• HSA & FSA accounts
• Life Insurance, Long & Short-term disability coverage
• Employee Assistance Program (EAP)
• 11+ Observed holidays and wellness days and flexible time off
• Employee Stock Purchase Program with employee discounts
• Wellness & Fitness initiatives
• Employee recognition and referral programs
• And much more

Don't believe us? Check out our culture, benefits, and teams on our career site, LinkedIn Life, or YouTube pages.BILL is an Equal Opportunity Employer that values diversity and inclusion. We believe our best ideas come from the unique stories, perspectives, and experiences of our team members. We welcome people of all backgrounds, abilities, and identities to bring their authentic selves and contribute to our culture.We are committed to a transparent, inclusive hiring process that reflects our values. If you need accommodations at any stage, please contact [email protected] Applicant Privacy Notice describes how BILL treats the personal information it receives from applicants.