Executive Assistant to General Counsel - Versova : Job Details

Job DescriptionPosition Title: Executive AssistantDepartment: LegalReports To: General CounselFLSA Status: Exempt; Full TimeLocation: Des Moines, IAAbout Us:Joining the Versova family of companies is more than just starting a new job. When you are employed by Versova, you immediately are part of something bigger - a team of dedicated individuals working under a common set of core values and guiding principles. As an organization and as individuals within that organization, we are guided by principles that include excellence, ownership, initiative, execution, and continuous improvement.The Versova team is built from people who will integrate our shared values into their lives and work with our companies. Together we celebrate our collective efforts, perform to our highest potential, help others, enrich our communities, and maintain strong ethical standards and accountability for our actions.Our expectation of our team members is that every employee will take ownership by accepting accountability for their actions and proactively take initiative to execute any task. Our team members are good stewards of our people, birds, product, and equipment. Our team members also possess an attitude of servant leadership by always asking what can I do to help . Finally, by continuously striving to improve, our team members are driving our organization to be the premier egg producer in the world.Team members that share and embrace our philosophy can expect Versova to provide opportunities for growth and clear paths toward advancement in our company.Our business and commitment to service is built around the following Core Values, which we instill in all our employees:1) Recognition2) Initiative3) Service4) Ownership5) Integrity6) Excellence7) Safety Security8) Community9) RespectJob Summary:Our legal department is seeking an Executive Assistant to provide comprehensive support to our Internal General Counsel. This role is critical in facilitating the efficiency and effectiveness of our legal operations. The ideal candidate is highly organized, possesses a strong administrative background, and has a basic understanding of legal terminology and corporate legal processes. A commitment to confidentiality and the ability to manage complex tasks with professionalism are paramount.Essential Job Functions:

• Manage the Internal General Counsel's calendar, including scheduling meetings, appointments, and coordinating travel arrangements.
• Act as a liaison between the Internal General Counsel and internal departments, external partners, and clients.
• Prepare and edit correspondence, communications, presentations, and other documents related to legal matters.
• File and organize legal documents and ensure all legal files are maintained in the company's document management system.
• Assist in the preparation of board meetings, including the drafting of agendas, collecting and distributing materials, and taking minutes.
• Manage, track, and report on the status of legal cases and projects.
• Handle confidential information with the highest degree of integrity and confidentiality.
• Assist with legal research and compiling reports as requested.
• Oversee the management of legal department expenses and budget tracking.
• Coordinate with other administrative staff to ensure smooth operations within the legal department.

Knowledge, Skills, and Abilities:

• Excellent attention to detail and problem-solving skills.
• Excellent oral/written communication (grammar and spelling), organizational, problem solving and basic math skills.
• Ability to work under pressure and meet tight deadlines.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and clients.
• Professional and proactive work ethic.

Required Qualifications:

• High School Degree or equivalent
• 2+ years of administrative experience
• Proficient in Microsoft Office Suite

Preferred Qualifications:

• Understanding of law and legal procedures

Travel: 10-15%Join Versova and become part of a great team!Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (While performing the duties of this job the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.)NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.