Executive Assistant to the Assistant Superintendent - Attleboro Public Schools : Job Details

Attleboro Public Schools are committed to recruiting, hiring, developing, and retaining a racially, ethnically, culturally, and linguistically diverse group of highly effective and culturally responsive staff. We are dedicated to creating an inclusive and racially affirming environment that welcomes and values the diversity of our staff and students. We foster fairness and inclusivity to create a workplace environment where everyone is treated with respect and dignity. Executive Assistant to the Assistant SuperintendentThe Attleboro Public Schools is seeking a highly skilled executive assistant to the Assistant Superintendent. The Executive Assistant is responsible for managing and coordinating the day-to-day administrative work performed in the Office of the Assistant Superintendent. Working with minimal supervision, the Executive Assistant will perform duties of a varied and responsible nature, requiring accuracy, good judgment, extreme confidentiality, and the ability to work well with people under pressure.Job Goal: To serve as a confidential executive assistant, perform a variety of clerical duties, and prepare tasks which are an extension of the Assistant Superintendent's responsibilities.Qualifications:

• Prefer a minimum of three years or more office experience, preferably in a public school.
• Possess a thorough knowledge of and familiarity with technology, electronic equipment, and software applications and operations.
• Proficiency in the use of Microsoft Office (Word, Access, Excel, and PowerPoint), Google Suite, and willing to learn new software programs as needed.
• Experience using Aspen, Power School Modules, and Munis is preferred.
• Ability to quickly learn new platforms adopted by Attleboro Public Schools.
• High level of professionalism and the ability to work with highly confidential and legally sensitive employee and organizational material with utmost discretion.
• Excellent verbal and written communication skills.
• A high degree of organizational and time management skills.
• Ability to prioritize, multi-task, and handle diverse tasks.
• Ability to understand written procedures, and understand complex, multi-step written and oral instructions.
• Ability to work independently and as part of a team required.
• Ability to take initiative, exercise sound judgment and make decisions within scope of his/her authority.
• Attend professional development as directed.
• Ability to relate in a positive manner with members of the public, parents, staff, and students.
• Must have strong attention to detail.
• Ability to identify patterns, relationships, and problems in data and statistical sets.
• Support the overall school mission, vision, and policies and procedures.

REPORTS TO: The Assistant Superintendent.PERFORMANCE RESPONSIBILITIES:

• Assists the Assistant Superintendent with administrative matters.
• Assists in preparing routine administrative paperwork.
• Provides information in accordance with established procedures and policies.
• Serves as liaison between the Assistant Superintendent and various stakeholders (administrators, faculty, staff, parents, community members, media, local and state government officials, etc.).
• Develops a welcoming atmosphere for the public by providing a proper decorum and environment for the Assistant Superintendent's Office and adjoining areas.
• Receives, places and screens telephone calls for the Assistant Superintendent.
• Conducts initial screening on the phone or in person with students, teachers and parents; answer questions, refer to appropriate staff member and/or schedule appointment with the Assistant Superintendent.
• Manages grants including purchase orders, staff time sheets, and monthly status summaries.
• Receives and resolve complaints as appropriate or refer matters to proper personnel.
• Composes effective correspondence independently; reference policies, rules and regulations in preparing correspondence; review and edit material prepared by others.
• Prepares confidential Title IX Grievance correspondence and maintains records for students and staff.
• Prepares Civil Rights Grievance correspondence and maintains records for students and staff.
• Assists in the coordination of the Educator Mentoring and Induction program including payment and tracking of available funds.
• Enters, monitors, and prepares reports for Professional Development in appropriate system.
• Assists with communicating professional development opportunities and requirements to administration, and staff.
• Assists in the collection of relevant information to be used in collective bargaining.
• Serves as liaison and clerical support among staff including specialist coordinators, ad hoc, and permanent committees.
• Processes, monitors, and organizes documentation for District field trips.
• Coordinates all home school processes and procedures and monitors and maintains records for all home school students.
• Assists in scheduling of interpreting and translation services and manages the budget for general education translation/interpreting requests.
• Manages all purchasing of curriculum programs and materials for District Center for Instruction.
• Assists in the management of general education summer programming including purchasing instructional and non-instructional materials and processing time sheets.
• Coordinates grant data through compilation, editing, processing, and amending.

• Coordinates all aspects of events, retreats, and large group meetings (e.g. staff recognition event, administrator retreats.
• Organizes and provide set-up and materials for a variety of administrative meetings.
• Develops techniques that allow for the collection of accurate data.
• Implements procedures related to the secure and efficient handling and sharing of data.
• Revises district-wide documents.
• Attends meetings, as required.
• Other duties and ad hoc projects, as assigned by the Superintendent.

TERMS OF EMPLOYMENT:

• Full-time twelve-month (12) work year.
• Salary negotiable and standard benefits provided.
• Annual performance and salary review by the Assistant Superintendent.

PHYSICAL WORKING CONDITIONS: Work involves public interaction and is performed primarily in an office environment.Applications will be considered when submitted via our online application system with POWERSCHOOL UNIFIED TALENT. Qualified candidates should apply online at www.attleboroschools.com. Follow the Link to Central Office Human Resources, Employment Opportunities, and the job link to TalentEd Hire Pro to apply for this job. INTERNAL - Click the Internal link in the upper right section of the page or log in as Internal.E.O.E.The Attleboro Public Schools does not, in any education program or activity that it operates, discriminate or tolerate discrimination on the basis of race*, color, sex, sexual orientation, gender identity, sex stereotypes, sex characteristics, religion, disability, age, genetic-information, active military/veteran status, marital status, familial status, pregnancy, or pregnancy-related condition, homelessness, ancestry, ethnic background, national origin, immigration status, or any category protected by state or federal law. The Attleboro Public School District prohibits sex discrimination Individuals may report concerns or questions to the District's Civil Rights and/or Title IX Coordinators. The notice of nondiscrimination is located at *race to include traits historically associated with race, including, but not limited to, hair texture, hair type, hair length and protective hairstyles.