Executive Assistant to the CEO - ECG Management Consultants : Job Details
Executive Assistant to the CEO
ECG Management ConsultantsJob Location : Boston,MA, USA
Overview
ECG, the most experienced healthcare consulting firm working in the U.S., is ranked as a Best Small Firm to Work For 2024 by Consulting Magazine. At ECG, our primary emphasis is on quality—in our people as well as our services—and we're seeking others whoappreciate our high standards of excellence.
What's in It for You: Work with Purpose
At ECG, you can have a bigger impact than you ever imagined. The work you do will ultimately help health systems deliver care more effectively and efficiently—and that's just the beginning. We're looking for innovators, problem-solvers, and self-starters to collaborate, take on challenging projects, and find new ways to improve processes. ECG is committed to ensuring a supportive work environment that embraces DEI, recognizes performance, communicates transparently, and values work/life balance.
Join Our Administrative Services Team
ECG's Administrative Services Team plays a vital role in fulfilling our purpose to make healthcare more accessible and patient-centric for everyone. As the backbone of our senior leadership, the Administrative Services Team provides critical support that empowers our leaders to deliver outstanding service to clients and drive meaningful change in the healthcare industry.
Your Opportunity with ECG: Executive Assistant to the CEO
The Executive Assistant to the CEO plays a critical role in ensuring the smooth operation of the CEO's office and enhancing the effectiveness of the firm's executive leadership. This highly visible and fast-paced role requires exceptional organizational skills, a proactive approach, and the ability to manage multiple tasks with precision and discretion. The Executive Assistant will work directly with the CEO in a one-on-one capacity while reporting to and collaborating with the Chief of Staff to support the Office of the CEO.
Responsibilities:
- Serve as the primary administrative partner to the CEO, overseeing complex email and calendar management, scheduling meetings, and coordinating travel logistics in line with preferences and requirements.
- Act as both gatekeeper and gateway, balancing access to the CEO's time by creating optimal outcomes for both internal and external stakeholders.
- Proactively manage the CEO's schedule by anticipating needs, prioritizing meetings, and ensuring alignment with the CEO's strategic goals and responsibilities.
- Serve as liaison between the CEO and firm leadership as well as key external contacts, ensuring seamless communication and follow-up.
- Manage the email inbox of the CEO, to include maintaining folders, meeting materials, and outstanding tasks; represent the CEO in communications, as necessary.
- Maintain and organize the CEO's contacts, providing relevant context for communications and meetings to enhance engagement and effectiveness.
- Prepare and develop materials for meetings and presentations, conducting necessary research and ensuring the CEO has all the information required to make informed decisions.
- Perform special projects and/or other functions to support the CEO and the business as needed, demonstrating initiative and foresight.
- Monitor and track key deadlines, priorities, and tasks related to the CEO's responsibilities.
- Support employee engagement initiatives by coordinating activities or handling related tasks.
- Address and resolve issues as they arise, ensuring smooth operations and removing roadblocks for the CEO.
- Manage confidential and sensitive information with discretion and professionalism.
- Maintain organized files and data for the CEO, keeping information readily available when needed.
- Assist the CEO in prioritizing daily tasks, managing communications, and implementing processes to streamline administrative functions.
- Act as liaison to the Board of Managers. Arrange logistics for meetings and assist in preparing and distributing materials.
- Act as main point of contact for Siemens Healthineers executives, facilitating communication and managing activities related to ECG's affiliate relationship, to include calendaring meeting series and projects with Siemens leadership, organizing international travel, and balancing multiple international time zones.
- Organize and coordinate executive outreach and external relations efforts.
- Assist in the preparation of materials for internal meetings.
- Work closely with the Chief of Staff to manage workflows, administrative support for projects, and deliverables for the Office of the CEO, ensuring all tasks are completed on time and to a high standard.
- Collaborate with office assistants to assist in overseeing the office's smooth and efficient day-to-day operations.
- Provide backup coverage for receptionist and administrative team as needed.
- Partner with the office social committee to plan and facilitate office-based events, as needed.
- Foster and support a professional, positive, and fun office culture.
- Assist with planning, organizing, and coordinating office meetings, internal and external events, and company gatherings, such as office social and community service events.
- Provide logistical support for local meetings, conferences, and events, such as client receptions and dinners, ensuring seamless execution.
Our Expectations of You:
- 5+ years of experience in an executive assistant role, preferably supporting C-level executives in a consulting or professional services firm.
- Bachelor's degree in a business-related field or equivalent.
- Proven experience in executive travel coordination.
- Proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, and Excel.
- Superior organizational skills, an aptitude for details, and strong prioritization abilities.
- Exceptional communication skills, confidence, and professional presence.
- Experience in providing a high level of attention to details and follow-up.
- Demonstrated ability to thrive in a fast-paced, demanding environment and fully manage your own time.
- History of maintaining a high level of discretion and confidentiality.
- Ability to work under pressure of deadlines.
- Demonstrated self-confidence.
- Experience with overcoming obstacles and challenges to ensure tasks are completed.
- Demonstrated ability to take on stretch assignments with a drive to provide excellent service.
- Balanced judgment and problem-solving in complex and ambiguous situations.
- Ability to anticipate needed decisions; consider implications, risks, and opportunities; and take action as required.
- Experience in taking initiative, making suggestions, and solving problems.
Job Locations: Boston
Schedule: Full time/nonexempt
What You Can Expect of Us:
To reward our driven, innovative, and passionate employees, we've built a company culture that's centered on performance. We offer an attractive compensation package, challenging work, and an entrepreneurial environment where you can take ownership of your career—and get out as much as you put in.
The estimated base salary range for this job is $38.46 - $48.08 hourly. It represents a good faith estimate of the range that ECG reasonably expects to pay at the time of the job posting. The actual salary paid will vary based on multiple factors, including but not limited to years of experience, special skills, and market changes. The job is also eligible to participate in ECG's benefit plans, which include medical, dental, and vision coverage, PTO, and other wellness programs.
About ECG:
With knowledge and expertise built over the course of 50-plus years, ECG is a national consulting firm that is redefining healthcare together with its clients. ECG offers a broad range of strategic, financial, operational, and technology-related consulting services. ECG is an industry leader, offering specialized expertise to hospitals, health systems, medical groups, academic medical centers, children's hospitals, ambulatory surgery centers, investors, and payers/health plans. As an affiliated partner of Siemens Healthineers, ECG's subject matter experts have a proven track record of delivering results fueled by top talent and technology. ECG's national presence includes offices in Atlanta, Boston, Chicago, Dallas, Minneapolis, San Diego, Seattle, St. Louis, and Washington, DC.
Apply now and make an impact for years to come.
To begin the recruitment process, please submit your resume via our career site at
ECG provides equal employment opportunities to all employees and applicants for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, disability, pregnancy, medical condition (cancer and genetic characteristics), genetic information, gender, gender identity or expression, sexual orientation, marital status, military or veteran status, or any other legally protected characteristic. People of color are encouraged to apply. We participate in E-Verify as part of our onboarding process. Having the permanent legal right to work in the United States is a condition of employment. ECG is not currently able to provide assistance to candidates requiring sponsorship or a visa.
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