A full-time Executive Assistant position, reporting to the Nancy & Steve Crown Family Chief Curator, is available. The incumbent will provide day-to-day support to the principal, managing a full and dynamic schedule, preparing and processing materials for meetings, and completing a wide array of administrative tasks to ensure smooth functioning of the Chief Curator's office. The position is also partially supervised by the Curatorial Department Manager and will assist with departmental administration as needed.Responsibilities:
- Supervising day-to-day operations of the Chief Curator's office, including: managing calendar appointments, processing expenses, booking travel, preparing Powerpoint presentations, corresponding with patrons, artists and other constituencies as needed, maintaining contact lists, greeting guests, phone coverage and other duties as assigned
- May assist with Curatorial department administration, including management of work spaces, shared resources and department-wide meetings and events.
Skills and Qualifications:
- Bachelor's degree
- 2-3 years professional experience supporting an executive.
- Advanced proficiency with MS Office suite.
- Ability to synthesize information quickly and assess priorities is essential.
- Strong written and oral communication skills with attention to detail and accuracy.
- Knowledge of museum procedures is helpful, or a willingness to learn.
- Must be available to work on-site at the museum 5 days per week.
Compensation & Benefits:
- Compensation rate of $56,000 per annum
- Medical, Dental, Vision, 403(B) elections
- Generous PTO benefits
- Commuter benefits - parking and mass transit
- Admission to world-renowned museums across the city and nationally
- Pet insurance and discounted membership for Citibike
- This position may be covered by UAW Local 2110
Start date for this position will be November 2024. The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate's experience, education, special licensing or qualifications, and other factors.Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you're new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role.About the Whitney:The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney's mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.EEO Statement:The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.
