Executive Assistant to the Vice President of Student Affairs - Hillsdale College : Job Details

Position Title: Executive Assistant to the Vice President of Student Affairs Posting Number: S079P Department: Student Activities Position Type: Staff Job Description: Job SummaryTo support the Vice President of Student Affairs of the college to improve and advance the operations of Student Affairs in fulfilling the mission and purpose of Hillsdale College. Duties include coordination of day-to-day operations of the Vice President of Student Affairs Office, calendar coordination between staff and students, student housing, and budget tracking. This position includes working closely with students and parents and serving as a representative for the Vice President of Students Affairs and as a liason with college departments. Essential Job Functions1. Maintain complete confidentiality with all information.2. Coordinate day-to-day operations of the Vice President's Office 3. Organize vice president's calendar by planning and scheduling meetings and phone calls.4. Welcome guests to Vice President's Office and deans, in person or on the phone, answer and direct inquiries.5. Assist with all facets of student housing including on and off-campus and summer.6. Compile and organize new student information for roommate pairing.7. Communcate with faculty when students miss classes for health reasons.8. Track and communicate student accomodations to faculty and proctor exams for students needing accomodations. 9. Update and communicate student notices and reminders regarding health insurance, housing closure dates, check-out procedures, and meal plan confirmations.10. Assist with resident assistant hiring process.11. Compile end of semester reports, meetings, attrition, housing data. 12. Prepare visitor itineraries and accommodations as needed. 13. Handle matters with other departments or with businesses outside the college.14. Reconcile vice president's credit card statements with the business office.15. Monitor budget and create and track check requests and purchase orders.16. Perform additional duties as the vice president may assign. Required Qualifications: Education and ExperienceThis position requires a high school diploma with office and data entry experience sufficient to demonstrate the ability to perform the job for a high-level secretarial position. Other Skills: Other Skills 1. Possess sound judgment and maturity. 2. Demonstrate ability to work in a fast-paced environment with deadline pressures. 3. Must be a self-starter, be willing to take the initiative, and possess analytical skills. 4. Knowledge of Hillsdale College mission, philosophy, organizational structure, and issues. 5. Demonstrate ability to understand and follow oral and written instructions. 6. Possess excellent verbal and written communication skills. 7. Ability to keep calm and remain personable under pressure. 8. Possess good interpersonal skills in dealing with students, parents, college staff, and visitors on the telephone and in person. 8. Knowledge of computers and college database systems. 9. Possess good organizational skills. 10. Ability to solve problems and complete multiple tasks under limited supervision and direction. 11. Possess a good command of English grammar, style, and punctuation. 12. Knowledge of basic office practices. 13. Work well with additional members of Vice President's Office team. 14.Assist in activities after hours as needed.Code of CommitmentBe a good representative of Hillsdale College to promote the liberal arts, the College's original Articles of Association and operating principles stated in the Staff Code of Commitment. The Mission Statement should be considered in all aspects of the position. The teaching of Christian faith shall remain a conspicuous aim of the College. Open Date: 10/09/2024 Open Until Filled: Yes Supplemental Questions:

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Writing Sample 1

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