Executive Business Partner to CEO/Board - Presbyterian Homes & Services : Job Details

Presbyterian Homes & Services is seeking an Executive Business Partner for its team.

The Executive Business Partner to the CEO / Board Liaison plays a critical role in supporting the CEO and Board of Directors in a fast-paced senior living organization with over 8,000 employees and more than 60 operating communities. This position requires exceptional communication, organizational, and analytical skills to manage executive-level priorities with discretion and precision. The ideal candidate is a trusted confidant, adept at preparing board materials, managing confidential information, and facilitating smooth interactions between the executive team, board members, and other stakeholders. This leader will work collaboratively with senior leadership, staff, and partners to advance PHS's purpose of honoring God by enriching the lives and touching the hearts of older adults. The right individual should be aligned with PHS's biblically based mission and able to embody and extend Christian culture and values.

Reporting Structure

The Executive Business Partner reports to the CEO or executive designee. The Executive Business Partner works collaboratively with PHS executives, board members, key stakeholders, operational, and functional leaders such as Finance, Operations, Clinical, Legal, IT, Human Resources, Sales and Marketing, Site Leaders, and other staff functions.

Responsibilities

The Executive Business Partner serves as a strategic partner to the Chief Executive Officer (CEO) and a collaborative liaison to the Board of Directors. This position plays a pivotal role in supporting the CEO by managing their schedule, correspondence, travel arrangements, and high-level communications with exceptional attention to detail. Anticipating the needs of the CEO, this role proactively addresses challenges, prioritizes competing demands, and enables effective time management to support strategic objectives.

As the central liaison to the Board of Directors, the Executive Business Partner ensures seamless coordination and communication to support effective governance and alignment with organizational goals. This includes managing board meeting logistics, preparing and distributing materials, maintaining accurate records, ensuring compliance with governance protocols, and coordinating on-boarding for new board members. The role fosters strong relationships with board members and facilitates communication between the board and the executive team.

Responsibilities include but are not limited to:

Executive Support

• Serve as the primary point of contact for the CEO, managing their schedule, correspondence, and travel arrangements, with exceptional attention to detail.

• Anticipate the needs of the CEO and proactively address challenges to maximize their effectiveness.

• Manage competing demands on the CEO's time, ensuring efficient prioritization of their commitments.

• Draft and edit high-level communications, including speeches, presentations, and reports aligning with the CEO's strategic objectives.

• Provide administrative support for meetings, including scheduling, agenda preparation, and follow-up actions.

Board Liaison

• Act as the central liaison to the Board of Directors, ensuring seamless communication and coordination to support effective governance and alignment with organizational goals.

• Plan and manage all aspects of board and committee meetings, including scheduling, preparing materials in alignment with organizational objectives, ensuring compliance with governance protocols, and maintaining accurate records for review by the CEO and COS. Manage board 1-, 3-, and 7-year board meeting calendars

• Draft and edit board materials, ensuring accuracy, clarity, and alignment with organizational goals.

• Facilitate onboarding for new board members and maintain strong relationships with existing members; Act as a general support mechanism for the board to ensure smooth systems and integrations.

• Maintain a strong working relationship with board members and facilitate timely communication between the board and executive team.

Strategic Coordination

• Oversee the management of confidential information and serve as a central point of coordination for strategic initiatives.

• Collaborate with board members, senior leadership, staff, and external partners to advance organizational objectives.

• Ensure timely and effective communication among the executive team, Board members, and key stakeholders, including drafting and proofreading communications on behalf of the CEO, maintaining a polished and professional tone.

• Monitor follow-up items from board and executive meetings to ensure progress on action items.

Administrative Leadership

• Manage and prioritize the CEO's incoming communications, identifying critical issues, responding to appropriate items, and delegating tasks as appropriate.

• Develop and maintain efficient systems for managing documents, reports, and other executive-level materials.

• Continuously improve administrative processes to enhance organizational efficiency.

• Prepare presentation materials, memorandums, and other supporting documents as necessary to support PHS's mission and enhance its ability to serve seniors and their families.

5. Project Management

• Oversee special projects for the CEO, ensuring timely execution and alignment with strategic objectives.

• Research and prepare materials on key topics to support the CEO's decision-making process.

• Monitor and follow up on action items resulting from executive and board meetings.

• Manage special projects that align with PHS's strategic goals and support the organization's mission of faith-centered service.

Qualifications

• Bachelor's degree in business administration, Communications, or a related field required; Master's degree strongly preferred, reflecting the advanced communication, strategic, and analytical skills required
• Minimum of 7-10 years of experience supporting C-suite executives, preferably in a large, complex organization.
• Experience as a board liaison or in a similar governance-supporting role is highly desirable.
• Proven track record of managing confidential information with integrity and professionalism.
• Outstanding written and verbal communication skills, with a talent for drafting polished and compelling materials.
• Expertise in managing competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite, virtual meeting platforms, and document management systems.
• Ability to travel within the Minneapolis-St. Paul metropolitan area as required to ensure success of projects.