Executive Client Relations & Communications Assistant - NASDAQ OMX Group : Job Details

The Team

The Executive Client Relations team is a tight-knit group that works closely across multiple Business Units to create Executive correspondence, messaging, client facing content, and briefing materials to strengthen and maintain Nasdaq's existing partnerships, as well as to foster new relationships with prospective clients and partners.

As the Executive Client Relations Assistant, you will be responsible for drafting and tracking the CEO's & President's interactions and communications with clients, prospects, investors, sponsors, and influencers. You will also assist in creating briefing/prep and talking points documents ahead of Executive calls, meetings, speaking engagements, events, and conferences.

The position requires strong writing, administrative, and organizational skills. It also demands a strict sense of discretion in handling highly confidential information.

The Executive Client Relations Assistant reports directly to the Director, Executive Client Relations & Communications and will support a wide range of activities designed to enrich our Executives' - and the broader Capital Access Platforms Group's - client relationships.

Essential Job Functions:

* Assist the Director in executing on incoming requests for executive outreach from the Capital Access Platforms team, as well as specific requests directly from the CEO, President, and other senior management.

* Coordinate across multiple business units to create, compile, and syndicate briefing materials for industry conferences, bell ceremonies, client/partner meetings, and internal and external events.

* Proofread/edit/send emails, speeches, invitations, and other materials, demonstrating a good understanding of written language.

* Log executive correspondence, meetings/calls, interactions, and various engagement activities in Salesforce; run reports where needed.

* Provide administrative support by preparing mass mailings, managing briefing materials in SharePoint, and gathering correspondence details from the broader team.

* Assist with other special projects as necessary.

Required skills and experience:

* 2+ years of relevant experience working in a corporate environment.

* Excellent communication skills, both written and verbal.

* Intermediate to advanced proficiency in Microsoft Office suite.

* Strong multi-tasking capabilities: able to prioritize as multiple projects arise.

* Extremely organized, detail oriented, and discreet (will be privy to confidential information).

* Comfortable dealing with high level executives on a frequent basis.

* Bachelor's degree required.

Proficiency with the following would be a bonus:

* Salesforce

* Managing SharePoint libraries

* Capital and Financial Markets knowledge

* Demonstrated proficiency writing in a relevant corporate capacity

Come as You Are

Nasdaq is an equal opportunity employer. We positively encourage applications from suitably qualified and eligible candidates regardless of age, color, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information, or any other status protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

What We Offer

We're proud to offer a competitive rewards package that is meaningful, recognizes the unique needs of our employees and their families and incentivizes employees for their contribution to Nasdaq's overall success.

The base pay range for this role is $59,400 - $99,000. In addition to base salary, Nasdaq provides a generous annual bonus/commission (short-term incentive), and equity (long-term incentive), comprehensive benefits, and opportunity for growth. Exact compensation may vary based on several job-related factors that are unique to each candidate, including but not limited to: skill set, experience, education/training, business needs and market demands.

Nasdaq's programs and rewards are intended to allow our employees to:

* Secure Wealth: 401(k) program with 6% employer match, Employee Stock Purchase Program with 15% discount, Student loan repayment program up to $10k, Company paid life and disability plans, Generous paid time off

* Prioritize Health: Comprehensive medical, dental and vision coverage, Health spending account with employer contribution, Paid flex days to support mental wellbeing, Gym membership discounts

* Care for Family: Hybrid home/office schedule (for most positions), Paid parental leave, Fertility benefits, Paid bereavement leave

* Connect with Community: Company gift matching program, Employee resource groups, Paid volunteer days

* Grow Career: Education Assistance Program, Robust job skills training and Professional development opportunities

For more information, visit Nasdaq Benefits & Rewards Career page.