Executive Coordinator - SearchPros : Job Details

Executive CoordinatorThe Executive Coordinator provides high-level organizing, scheduling, communications, and administrative support to the Council's Executive Team. The Executive Coordinator works across the Team as well as with key leadership groups and committees, and serves as the primary liaison with the County Office of Wildfire Preparedness and Resilience (OWPR).Responsibilities and Tasks

• Carry out/implement directions from Board of Directors
• Act as the administrative point of contact between the Executive Team and internal/external demands.
• Maintain a working knowledge of all current and in-progress fuel reduction projects on the western slope of EDC.
• Coordinate with Associate Councils including:
• Attend Associate Council meetings/events and provide an update of Council's activities.
• Represent council at a variety of associate fire safe community events and provide an overview of activities.
• Support Associate Councils with operational and administrative issues
• Assist communities in forming new fire safe councils.
• Maintain the Executive Team's appointments by planning and scheduling meetings, conferences, teleconferences, and travel as well as arranging related logistics.
• Actively participate in monthly E-Board meetings and report activities at monthly board meetings.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Provide research and routing correspondence support; drafting letters and documents; collecting and analyzing information.

• Draft agendas for the Executive Team and Senior Management Team meetings on a regular basis and for Steering Committee meetings as needed.
• In coordination with the Treasurer develop budgets and reports to present to the board.
• Authorize expenditures within the scope and limits established by the E-Board.
• Prepare monthly report for Treasurer review.
• Oversee financial audit.
• Maintain files, records, and other documents for the Executive Team.
• Complete annual renewals:

• Fire Safe Councils
• Board Members
• Insurance
• Forms
• Government access forms
• Statement of information

• Provide staffing for the Executive Team at meetings, events, and other engagements as needed.

• Oversee work of Administrative Assistant, Programs Manager, Grants Manager, bookkeeper and other contractors such as IT or Zone Coordinators.
• Commit to the highest level of confidentiality for information heard and reviewed in support of the Executive Team.
• In collaboration with Outreach and Training Committees, develop and implement a comprehensive public communications program to include: (see O&T Committee list).
• Maintain a working knowledge of all current and planned education and outreach events