Executive Director of Fiscal Services - Hacienda La Puente Unified School District : Job Details

WE ARE ONLY ACCEPTING ONLINE APPLICATIONS.

You may apply online by clicking the Apply button on this page. If you need assistance applying online, please contact us at (626) ###-####.

THE POSITION

Under the supervision of the Associate Superintendent of Business Services, plans, organizes, manages, and participates in accounting, budget, payroll, and fiscal record management and reporting activities; directs and evaluates fiscal service personnel; and oversees highly technical and specialized accounting and financial functions.

CURRENT OPENING: One 12-month/40 hours per week, full-time position. Salary placement will be on Range 46 of the Management Salary Schedule. Initial salary placement for new employees is customarily at step 1 ($182,247 per year) of this salary range.

APPLICANT FILING INFORMATION: This recruitment is open to the public. An eligibility list will be established to fill vacancies for one year. Please note that future vacancies may occur throughout the duration of an eligibility list and that the eligibility list can be used to fill vacancies at any time throughout the duration of the eligibility list. Pursuant to PC Rule 6.2.10, the eligibility list established for this recruitment may be used for another related classification at the same or lower salary.

Note: This position is designated as Senior Management in accordance with the provisions of the Education Code.

COMPLETE APPLICATION PACKET MUST INCLUDE:

Online application, supplemental questionnaire, and proof of your highest obtained education MUST be submitted by the application filing deadline on January 17, 2025, by 11:59 pm.

SUPPLEMENTAL DOCUMENTS:

Resume, three letters of recommendation, a copy of valid California class C driver's license, and proof of valid car insurance MUST be submitted by the final test part. To submit your supplemental documents, you may upload or attach the documents to your online application in the Attachments section. You may also fax your documents to Maria Murillo at (626) ###-####.

For inquiries regarding this position, you may contact the Personnel Commission via email at [email protected] or at (626) ###-####.

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.

• Plans, schedules, audits, directs, and coordinates the preparation and maintenance of various accounting and financial records, including general and special ledgers for all District funds, student body funds, and special accounts.
• Plans, organizes, and directs the budget planning and preparation processes, including formulating budgetary formulas and preparing budget control guidelines and procedures.
• Monitors budgetary procedures and financial status of risk management programs and self-insurance funds, ensuring compliance with applicable state and federal laws; recommends procedural changes and insurance policy adjustments.
• Plans, organizes, and directs vendor payment procedures to ensure timely payment for products and services.
• Plans, organizes, and directs payroll management and reporting functions.
• Trains, directs, and evaluates the performance of fiscal service personnel, providing guidance and support.
• Plans, organizes, and develops improved accounting and financial record management, reporting systems, and procedures.
• Plans, organizes, directs, and coordinates the preparation of guidelines and procedures for posting or input into computer-assisted accounting and budget control programs.
• Monitors and audits accounting and financial record management and reporting functions to ensure adherence to established operational procedures and guidelines.
• Prepares budget revisions to offset deficit accounts.
• Prepares documentation and presents information to effectively communicate with school personnel, the executive cabinet, and the board.
• Performs highly technical and specialized accounting and financial record management and reporting functions.
• Counsels, advises, and assists school and District personnel on accounting and financial record management, reporting systems, and the procurement process for goods, materials, and supplies.
• Develops and reviews the preparation of annual budgets for District departments.
• Plans, organizes, directs, and coordinates the preparation of various management-related reports, including budget control, financial statements, revenue, investment, accounts payable and receivable, payroll, purchasing, and other computer-assisted reports and records.
• Plans, organizes, and directs procedures and guidelines for pursuing reimbursement claims for special education, special projects, and pupil transportation.
• Conducts highly technical financial and statistical research studies on the District's fiscal position and other budget planning and control matters.
• Plans, organizes, and coordinates internal audits, working closely with the District's audit firm.
• Plans, organizes, and directs the forecasting and estimating of the District income and expenditures.
• Collaborates with District personnel on fiscal matters related to the implementation of the District's capital facilities bond measure program.
• Performs other related duties as directed.

PHYSICAL DEMANDS

Employees in this classification sit, walk, stand, lift, and carry up to 25 pounds, push, pull, bend repeatedly, use both hands simultaneously, repetitively use fingers, wrists, or hands in a twisting motion or while applying pressure, speak clearly, hear normal voice conversation, see small details, need depth perception, can distinguish shades, drive a vehicle, use a computer and telephone.

WORK ENVIRONMENT

Employees in this classification work directly with District staff, students, and the public, work both indoors and outside, with exposure to contagious illnesses, work independently with minimal supervision, work over 40 hours a week, high volume of work and tight deadlines, and continuously changing priorities and interruptions.

Education:

A Bachelor's degree from an accredited college or university with a major in Business Administration, Education, Accounting, Finance, or a closely related field; a Master's degree is preferred. Possession of a California Association of School Business Officials (CASBO) certificate and/or Certified Public Accountant (CPA) License is highly desirable.

Experience:

Six years of experience in finance or accounting work at a California K-12 school district, including four years of experience in a management or supervisory position involving budget monitoring, budget preparation, and personnel management.

Special:

• Possession of a valid California Class C Driver's license.
• Evidence of adequate insurance for a motor vehicle, that meets or exceeds the California legal liability insurance requirement and continues to maintain insurability.
• Use of an automobile.

Knowledge of:

• Modern organization, management, and supervision techniques.
• Principles, methods, and procedures of school district accounting, budget planning, fiscal record management, purchasing, and risk management.
• Interpersonal skills using tact, patience, and courtesy.
• Public speaking techniques.
• Financial reporting preparation and presentation techniques.
• Oral and written communication and presentation skills.
• Audit and fiscal control procedures and techniques, including internal control and audit principles.
• Applicable Federal, State, and local laws, codes, regulations, and policies.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Modern data processing and computer systems for financial record keeping and management information systems.
• Microsoft Excel, Word, and other current software.
• Problem-solving strategies.
• Standardized Account Code Structure (SACS)/ CSAM procedures.
• Audit guidelines from Federal Programs and the Education Audit Appeals Panel.
• Los Angeles County Office of Education (LACOE) financial and Human Resource systems.
• Federal Grants compliance and reporting.
• Complex financial, statistical, and comparative analysis techniques.
• Change process and consensus-building strategies.

Ability to:

• Administer, plan, coordinate, direct, and supervise the complex fiscal services functions of the District.
• Interpret and apply statutes, regulations, policies, and provisions of the State Education Code and various regulatory agencies concerning the fiscal legal responsibilities of a school district.
• Read, interpret, apply, and explain rules, regulations, policies, and procedures.
• Meet schedules and timelines by planning and organizing work.
• Analyze work methods, schedules, equipment, and staffing levels to increase efficiency.
• Lead in a team-oriented environment.
• Train, motivate, coordinate, evaluate, and supervise personnel.
• Communicate effectively both orally and in writing, including preparing and presenting detailed analyses, recommendations, and conclusions.
• Collect and analyze complex financial data.
• Establish and maintain cooperative and effective working relationships.
• Develop and implement financial procedures and controls at the departmental level.
• Exercise tact and diplomacy in dealing with sensitive, complex, and confidential issues.
• Analyze situations accurately and adopt an effective course of action.
• Work independently with little supervision and direction.