Executive Office Administrator - Pegasus Knowledge Solutions : Job Details

Title: Executive Administrator

Location : Evanston IL- 3 days in Office.

Duration : 6 Months Contract with possible extension.

About the Role: We are seeking a highly organized, dependable, and presentable Executive Administrator to support 2-3 Senior Directors. This role requires exceptional multitasking abilities, excellent communication skills, and the capability to manage complex schedules and travel arrangements. The ideal candidate will act as a trusted partner, ensuring the smooth operation of administrative tasks and contributing to the productivity of the leadership team.

Key Responsibilities:

Calendar Management:

• Coordinate and manage calendars for 2-3 Senior Directors.
• Schedule meetings, appointments, and conference calls, ensuring alignment with priorities.
• Proactively resolve scheduling conflicts and ensure timely communication of changes.

Travel Arrangements:

• Organize domestic and international travel itineraries, including booking flights, accommodations, and transportation.
• Track and monitor flight schedules to ensure seamless travel experiences.
• Prepare detailed travel itineraries and ensure all necessary arrangements are confirmed.

Administrative Support:

• Prepare meeting agendas, presentations, and reports as needed.
• Handle confidential and sensitive information with discretion.
• Maintain organized records and files for quick and easy retrieval.

Professional Representation:

• Act as the first point of contact for the Senior Directors, demonstrating professionalism and a welcoming demeanor.
• Represent the company with professionalism in all interactions with clients, partners, and team members.

Organizational Excellence:

• Ensure smooth day-to-day operations by anticipating and addressing administrative needs.
• Identify opportunities for process improvement and implement solutions to enhance efficiency.

Qualifications:

• Proven experience as an Executive Administrator, Executive Assistant, or similar role.
• Exceptional organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Professional appearance and demeanor.
• High level of dependability and discretion.

If interested, please send us your resume at [email protected]