EXECUTIVE OFFICER - UNITED NATIONS : Job Details

Org. Setting and Reporting This position is located in the Office of Internal Oversight Services (OIOS) in New York. The Office of Internal Oversight Services (OIOS) is the internal oversight body of the United Nations (UN) and assists the Secretary-General in fulfilling his oversight responsibilities in respect of the resources and staff of the Organization through the provision of audit, investigation, inspection and evaluation services. OIOS staff serve at UN Headquarters in New York, global peacekeeping and special political missions as well as at UN Offices in Geneva, Vienna and Nairobi. The Executive Officer heads the OIOS Executive Office and is accountable to the Under-Secretary-General for Internal Oversight Services. The Executive Office assists the Under-Secretary-General for Internal Oversight Services in carrying out delegated financial and human resources management and general administrative responsibilities. Responsibilities Within delegated authority, the Executive Officer will be responsible for the following duties: Policy and Planning •Assists the Under Secretary-General and senior management of OIOS in the development and implementation of the administrative and financial framework of the Office. •Advises senior management on budgeting, financial, human resources and general administration and management information issues and practices. •Produces major/complex reports for management including through the maintenance of systems for the collection and analysis of data to inform timely reporting on matters within the Executive Office's responsibility. •Provides advice and support for the senior management in such areas as special reviews of operational objectives and related administrative policies/procedures, etc. •Participates, on behalf of the Office, in task forces of the Secretariat on human resources and administrative matters, including the implementation and updates of information management systems. •Participates in senior management meetings to provide advice on administrative, financial and human resources matters. •Assists in the implementation of Organizational change management initiatives and process improvement plans for the Office. Human Resource Management •Leads in coordinating the full range of staff and human resource administration-related issues for the Office, including overseeing development and maintenance of staffing table records; interpretation and application of staff rules relating to human resource issues; preparation of staffing and other ad hoc status reports on those issues. •Identifies potential management reviews of high sensitivity and complexity. Defines problems to be addressed in management advice and evaluation reviews (MAE); directs the work of review teams through all stages. •Serves as Conduct and Discipline focal point for the Office and provices advice on the Administration of Justice System. •Ensures all operational actions are in compliance with Umoja and Inspira operational procedures for recruitment, transfer, placement and separation of staff. •Provides expert advice on staff/management relations issues. •Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. Budget and Finance •Coordinates the preparation and review of the annual programme and support account budget proposals for the Office. •Assists in representing the Office in presentations to the legislative bodies in respect of these proposals and performance reports, particularly ACABQ and the Fifth Committee. •Monitors expenditures to ensure that they remain within authorised levels. Exercises control over budgetary expenditures from these resources and advises senior management regarding the allocation/availability of budget resources. •Develops and maintains a set of sound policies, procedures, standards and tools that are consistent with UN policy and practice in order to ensure proper accounting, financial management and control. •Formulates strategic direction and evaluates strategic options, particularly in terms of resource implications. Assumes the lead role in monitoring and supporting the execution of these strategies to achieve maximum impact. •Prepares internal financial reports and responses to Internal and External Audit observations in compliance with the Financial Rules and Regulations. General Administration •Plans, organises and implements support services for the Office. •Oversees, guides and monitors the work of the Executive Office Human Resources team regarding recruitment and outreach, position management and workforce planning, staff benefits and entitlement administration, performance management and conflict resolution in line with the relevant polices. •Oversees, guides and monitors the work of the Executive Office Finance and Budget team, in line with the relevant budgets, performance reports, incumbency reports, cost plans and travel. •Leads team members efforts to collect and analyse data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensures that everyone can discover, access, integrate and share the data they need. Work implies frequent interaction with the following: Staff within Executive Office and across OIOS. Executive Officers in other Departments; and Staff in the Department of Management Strategy, Policy, and Compliance, and Department of Operations Support. Results Expected: Provides overall planning, development, management and delivery of all administrative support, human resource, planning, work programming, budget (regular and extra-budgetary resources) and financial management issues, required by the department to fulfil its mandate in an efficient and cost-effective manner, ensuring the department adheres to the established UN regulations, rules policies and procedures in these areas. Competencies Professionalism - Ability to provide specialized advice in a broad range of human resources management, financial, administrative areas to the Under-Secretary-General and OIOS managers, and staff. Ability to apply UN regulations, rules, policies and guidelines in work situations and prepare reports or rational with respect to key administrative decisions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyse and interpret data in support of decision-making and convey resulting information to management. •Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. •Client Orientation: Considers all those to whom services are provided to be clients and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Managerial Competencies •Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing •Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary. Education Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage. Job - Specific Qualification Not available. Work Experience A minimum of ten years of progressively responsible experience in administration, budget, finance, human resources management, or related field is required.At least five years of experience in the area of administration at the international level with the United Nations Organization, or other comparable international organizations is desirable.At least three years of managerial experience in human resources, finance, and administrative policies and practices in the United Nations Organization or other comparable international organizations is required.Experience in advising and providing recommendations to senior officials on complex financial and administrative matters is required.Experience in preparing and defending budget proposals to intergovernmental bodies is desirable.Experience in implementing change management or improvement initiatives and taking the lead in supporting and propagating the change or initiatives in an administrative setting is desirable.Experience in data analytics or related area is desirable. Languages Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage. Assessment Evaluation of qualified applicants may include an assessment exercise and a competency-based interview. Special Notice This post is financed from the Regular Budget Account. The appointment, or assignment, and renewal thereof are subject to the availability of the post or funds, budgetary approval, or extension of the mandate. The appointment or assignment against this position is for an initial period of one year.Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter.The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection.For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31st August 2024, are strongly encouraged to apply: Angola, Belize, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Grenada, Guinea-Bissau, Kiribati, Lao People's Democratic Republic, Liechtenstein, Marshall Islands, Nauru, Palau, Papua New Guinea, Qatar, Sao Tome and Principe, Timor-Leste, Tuvalu, United Arab Emirates, Vanuatu, Andorra, Antigua and Barbuda, Bahrain, Brunei Darussalam, China, Cuba, Germany, Hungary, Indonesia, Israel, Japan, Kuwait, Libya, Malta, Micronesia (Federated States of), Monaco, Oman, Panama, Paraguay, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Saudi Arabia, Singapore, Solomon Islands, Somalia, Turkmenistan, United States of America.At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.The term sexual harassment means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship.Candidates who have committed crimes other than minor traffic offences may not be considered for employment.Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c).Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised.This condition of service applies to all position specific job openings and does not apply to temporary positions.Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on Manuals in the Help tile of the inspira account-holder homepage.The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.