Executive Personal Assistant - Confidential : Job Details

Executive Personal Assistant

Overview: We are seeking a seasoned, dynamic and highly organized Executive Personal Assistant to support a prominent High Net Worth CEO. This role requires exceptional organizational skills, discretion, and the ability to handle a wide range of administrative business tasks with efficiency and professionalism, as well as handling personal errands and tasks as needed.

Responsibilities:

• Coordinate and manage Principal s complex schedule, including meetings, appointments, travel arrangements, and speaking engagements.
• Anticipate scheduling conflicts and proactively resolve them.
• Collaborate with team members to facilitate Principal smoothly across several companies.
• Serve as the primary point of contact for the Principal, screening and prioritizing incoming communications (emails, calls, mail).
• Draft and prepare correspondence, presentations, and reports as needed.
• Arrange all aspects of domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
• Ensure travel plans align with the Principal's preferences and business priorities.
• Assist in planning and coordinating events, conferences, and seminars, both onsite and offsite.
• Manage logistics, guest lists, and other event-related tasks.
• Handle personal and business-related administrative tasks efficiently and confidentially.
• Maintain files, records, and databases in an organized manner.
• Run personal errands such as shopping, picking up dry cleaning, and other miscellaneous tasks as required.
• Support special projects and initiatives as assigned by the Principle.
• Conduct research, compile data, and prepare summaries or reports as needed.
• Build and maintain positive relationships with key stakeholders, clients, and business partners.
• Act as a liaison between the Principle and internal/external contacts.

Qualifications:

• Proven experience (5+ years) as a Personal Assistant, Executive Assistant to a High Profile, High Net Worth individual.
• Composed, Professional demeanor fueled by competence.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong written and verbal communication skills.
• Utmost Discretion and confidentiality in handling sensitive information.
• Tech savvy, proficient with Mac Computers and iPhones.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility to adjust to changing priorities and schedules.
• Knowledge or interest in sales training, real estate, or entrepreneurship is a plus.
• Availability to work flexible hours, including evenings and weekends when necessary.
• Willingness to travel and adapt to last-minute changes.
• Valid driver s license and clean driving record.