Executive/Personal Assistant - A New Day Foundation : Job Details

We are seeking an experienced and highly organized Executive/Personal Assistant to support a high-profile individual with both professional and personal tasks. This part-time role requires exceptional multitasking skills, the ability to manage confidential matters, and a proactive approach to handling diverse responsibilities. While many tasks can be performed remotely, occasional travel for events, meetings, or personal assistance will be required.

Key Responsibilities:

Executive Support:

• Coordinate and manage a complex calendar, prioritizing and organizing personal and professional appointments, events, and deadlines.
• Research, book, and manage detailed travel itineraries for both business and personal travel, ensuring seamless logistics.
• Serve as the primary point of contact, managing emails, phone calls, and social media messages with professionalism and discretion. Draft and respond to communications as needed.
• Plan and execute meetings, professional appearances, and social engagements, ensuring all logistics are handled efficiently.
• Create, edit, and manage documents, presentations, and reports as required.

Personal Assistance:

• Handle personal errands such as making purchases, managing household needs, and other day-to-day tasks.
• Liaise with vendors, service providers, and household staff to ensure smooth operations at home.
• Coordinate personal travel and accompany the employer during trips when required.

General Responsibilities:

• Maintain strict confidentiality in all matters pertaining to the employers personal and professional life.
• Be prepared to manage urgent tasks and respond to time-sensitive requests outside of standard working hours.
• Support on unique and ad hoc projects that require organizational and creative problem-solving skills.
• Oversee and manage additional support personnel as required.

Qualifications:

• At least 2+ years of experience as an assistant to high-profile individuals or in a comparable role requiring discretion and professionalism.
• Strong time management, multitasking abilities, and a detail-oriented approach.
• Proficient in Microsoft Office, Google Workspace, and scheduling tools; familiarity with social media platforms and basic management tools is a plus.
• Exceptional verbal and written communication skills.
• Availability for occasional travel, including overnight stays, and adaptability to work in a fast-paced, ever-changing environment.

Preferred Skills:

• Experience coordinating events and managing logistics.
• Familiarity with public relations or social media management is advantageous.

Additional Requirements:

• Must be available for occasional travel, including potential overnight stays.
• Comfortable working in a fast-paced, ever-changing environment.

Other:

• Performs additional duties as assigned

Note: This job description is not intended to be all-inclusive and the employee will also perform other reasonably related duties as assigned by authorized persons.