Executive Scheduler - Wilberforce University : Job Details

Return to Careers

Division/Department

Chief of Staff

Reports to

Chief of Staff

Position Type

Full-Time

Job Summary

This position will provide administrative support to the Office of the President and with all aspects of friend-raising/fundraising and the scheduling of meetings related to these critical functions. Assists in the preparation, research and gathering of materials and information for meetings and events. Incumbent will interact with all levels of the organization, including Advancement and campus leadership, major donors, and prospects, and international, governmental and community contacts and organizations. This position reports to the Chief of Staff. The position also supports the Executive Assistant to the President and works closely with other professionals across all campus levels.

Administrative support for the President's Office and Chief of Staff (50%) to include but not limited to creating and distributing reports, and data entry in multiple software systems. Donor research, meeting scheduling, scheduling (50%). The position supports activities of the Office of Sponsored Programs under the Chief of Staff.

Success in this position requires exceptional time management and communication skills with a meticulous approach to managing details.

Essential Duties & Responsibilities

* Serve as daily administrative assistant to the Chief of Staff and in all administrative areas under the direct supervision of the Chief of Staff, including scheduling, logistics, etc.

* Respond to the Chief of Staff to address matters of the operations of the Office of Sponsored Programs, including communication with Program Directors/Principal Investigators (PD/PI), grant writers, and on matters of compliance and award management as directed by the Chief of Staff.

* Respond to the Chief of Staff to address matters concerning the Office of Information Technology.

* Assist the Executive Administrative Assistant to the President on the president's schedule and all other matters as necessary to assist the president.

* Monitors and supervises the leasing of campus facilities.

* Schedules the leasing of the Gym, Fitness Center, and all campus common areas.

* Updates campus floor plans and seating capacities for all classroom, and other common areas.

Required Knowledge, Skills and Abilities

* Basic Microsoft Office and computer skills.

* Basic research skills in discovering and garnering contact information of prospective donors.

* Ability to schedule and maintain follow-up contact with prospective donors until deal have been closed.

* Ability to troubleshoot and work in a fast-paced environment; must have excellent customer service, communication, and interpersonal skills.

* Detail-oriented and organized.

Minimum Qualifications

* High school diploma

Preferred Qualifications:

* Undergraduate degree or equivalent experience

Wilberforce University

Founded in 1856, Wilberforce University is America's first private, coeducational University established to educated men and women of African descent; and is closely affiliated with the African Methodist Episcopal Church. Today, Wilberforce is a well-respected private, residential liberal arts university with a clear mission, core values and vision for the future and is a noted pioneer in the Co-Operative Education Movement.

Wilberforce awards the Bachelor of Arts and Bachelor of Science degrees in the areas of business, engineering and computing science, humanities, natural sciences, and social sciences; as well as the Master of Rehabilitation Counseling degree. The University is located in Wilberforce, Ohio, a community readily accessible to the Dayton, Cincinnati and Columbus metropolitan centers' social, professional and cultural amenities and airports.

Wilberforce University is an Equal Opportunity Employer

How to Apply:

To apply for the Executive Scheduler position, use the Quick Apply/Submit Resume button below to submit your information, cover letter and resume to the Wilberforce University Department of Administration and Human Resources.