Executive Secretaries and Administrative Assistants - Nexus Staff : Job Details

Job Title: Administrative Assistant Employment Type: Contract Work Hours: 37.5 hrs./week Work site: 100% Onsite Location: 1111 Elmwood Ave, Rochester NY 14620 Job Duration: 2 Years Closing: 11/25/2024. Minimum Education:

• High school diploma or equivalent

Work Experience:

• Minimum of 1-2 years of clerical or administrative experience
• Experience in a healthcare or staffing environment preferred.

Job Duties: Nursing Office Administrative Assistant:

• Provide administrative support to nursing leadership in managing inpatient and community nursing staff.
• Handle a high volume of tasks, including answering phone calls, scheduling appointments, and managing daily calendars.
• Maintain and organize files, handle confidential document copying and filing, and perform data entry.
• Monitor staff probation reports and evaluations.
• ssist in onboarding new employees, handling key requests, computer access, and purchase order requests.
• Manage incoming and outgoing mail, handle phone triage, and provide backup support to other administrative clerical staff.

Staffing Office Administrative Assistant (Clerical Temp):

• Maintain time and attendance data entry for nursing staff in the regional forensic and adult units.
• Function as a timekeeper, managing staff time, attendance, accrual usage, and overtime for accurate payment processing.
• Perform data entry specifically for direct care staff to ensure accurate recordkeeping.
• dditional clerical tasks include copying, scanning, filing, and creating spreadsheets and reports.

Preferred Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with attention to detail
• Excellent communication and interpersonal skills
• bility to handle sensitive information with confidentiality.
• bility to multi-task in a fast-paced environment

Misc. Information:

• Two positions are available: one in the Nursing Department and the other in the Staffing Office.
• Shift timing: Monday to Friday, 37.5 hours/week.
• Free parking on RPC grounds
• RTS bus transportation within close proximity.
• Interview will be conducted in-person or Online based on the availability.
• Training will be provided.

The Nexus Staff Difference:

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.