Executive Secretary 11 - BHW, Lansing - Hybrid - State of Michigan : Job Details

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan.

Position provides executive support and administrative assistance to the bureau director. Produces and distributes a variety of documents on behalf of the bureau and bureau director. Maintains filing systems and confidential records for the bureau. Receives and screens calls and visitors and routes appropriately. Answers inquiries and serves as a liaison between administration, divisions, and contracted staff regarding issues relevant to the bureau and the bureau director. Informs bureau staff of administrative and procedural changes. Coordinates and maintains the bureau director's calendar appointments, meetings, and conferences. Provides administrative support at meetings and for other bureau initiatives, including oversight of meeting logistics and taking notes. Coordinates and processes all travel for the bureau director.

Click here to view the Position Description & here to view the Job Specification.

To be considered for this position you must:

* Apply for this position online via NEOGOV; click on Apply in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.

* Relevant experience and/or education referred to in the supplemental questions must be documented in the resume, transcript and/or application to allow for accurate screening.

* Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.

* Attach a cover letter.

* If applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.

Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: InstructionsEducation

Educational level typically acquired through completion of high school.

Experience

Six years of office experience involving administrative support practices, including three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10.Certain positions may require a criminal history background check.

Position Location/Remote Office: The physical location of this position is 333 South Grand, Lansing, MI. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered.

Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.

Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:

* A secure work location that allows privacy and prevents distractions.

* A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.

* Suitable lighting, furniture, and utilities.

Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.

As a Condition of Employment: this position requires successful completion of a background investigation and a criminal records check.

If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required.

The Department of Health & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

For information about this specific position, please email [email protected]. Please reference the job posting number in subject line.

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